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Modifications Committee

Modifications Committee
Meeting Minutes
December 15, 2003 5:30 p.m.

The meeting of the Bellasera Modifications Committee was called to order at 5:35 PM. Committee members present Jim Gleason, Al Ricciardi, Steve Comstock and Bruce Martin. Absent was member Walt Winston. Janyth Martin, Bellasera Community Manager and homeowner Jane Hillerson were also in attendance.

Minutes:
Jim Gleason moved to approve the October 15, 2003 Meeting Minutes as written. Motion carried.

New Business:
Pryor C-18 - Request approval for installation of back yard patio/spa and surrounding
vegetation. Bruce Martin moved to approve. Motion carried.

Seres B-101 -Request approval to add cultured stone under dividing column at entrance and garage, Bellasera color stone is requested. Jim Gleason moved to approve. Motion carried.

Chenault B146 - Request to add flagstone pavers/walkway to front yard landscaping. Jim Gleason moved to approve. Motion carried.

Hillerson D-65 - Request to add 24" box Brazilian pepper tree in back yard. Bruce Martin moved to approve with the following conditions: it must be determined that the tree is not detrimental to our area. Jim Gleason will review and provide a response by December 16, 2003. Motion carried.

Committee Discussion:
Jim Gleason distributed proposed Design Guideline verbiage (Paragraph "S" - Page 26) regarding Security & Screen Doors to be discussed at the next Modifications meeting. Additional topics will be side yard gates and awnings.

Old Business:
None.

Next Meeting:
The next regularly scheduled meeting will be held on January 21, 2003 @ 5:30 P.M.

Adjournment:
There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting adjourned at 6:20 PM.

Respectfully submitted, Approved,

Janyth Martin Jim Gleason
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
October 15, 2003 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:30 PM. Committee members present Jim Gleason, Al Ricciardi and Bruce Martin. Absent members were Steve Comstock and Walt Winston. Janyth Martin, Bellasera Community Manager was also in attendance.

Minutes:
Bruce Martin moved to approve the September 17, 2003 Meeting Minutes as written. Motion carried.

New Business:
Richardson B-52; Request approval for additional landscaping, herb garden and installation of a pool. Jim Gleason moved to approve. Motion carried.

Committee Discussion
Jim Gleason requested discussion on awnings from the members present. This topic will be presented at the Town Hall Meeting and Jim Gleason and Janyth Martin will be presenters on behalf of the Owners and Modifications Committee.

Old Business:
It was determined that Security Doors will be addressed at the November Modifications Meeting.

Next Meeting:
The next regularly scheduled meeting is for November 19, 2003 @ 5:30 P.M.

Adjournment:
There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting adjourned at 6:20 PM.

Respectfully submitted, Approved,

Janyth Martin Jim Gleason
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
August 20, 2003 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:30 PM. Committee members present Jim Gleason, Walt Winston, Steve Comstock and Bruce Martin. Absent was member Al Ricciardi. Janyth Martin, Bellasera Community Manager was also in attendance. Guests include Owner, Christine Vicario.

Minutes:
Walt Winston moved to approve the July 21, 2003 Meeting Minutes as written. Motion carried.

New Business:
Dennison/Parker B-127; Request to change the stain color to their front door. Walt Winston
moved to approve, Steve Comstock seconded. Request approved.

Berghoff C-23; Request to install pool, patio, firepit and additional landscape material.
Walt Winston moved to approve with the following stipulation: 1. Owner or
Contractor must provide the Association with a $2,000 Bond, which, upon completion and confirmation of common area restoration, said bond will be returned to provider. Bruce Martin seconded. Request approved.

Martin/Zeiger D-22; Request to add flagstone over existing patio and walkway. Steve Comstock moved to approve, Jim Gleason seconded. Request approved.

Totman D-38; Request to approve amended plan for outdoor fireplace in back yard
Bruce Martin moved to approve, Walt Winston seconded. Request approved.

Vicario D-39; Request for variance to install front security entry gate in a style/design that
is not currently approved. Steve Comstock moved to approve the variance, Walt Winston seconded. Request approved.

Kelbley E-1; Request to install window tint on interior side of west facing windows.
Walt Winston moved to approve, Steve Comstock seconded. Request approved.

Committee Discussion

1. Security Doors.
The Committee discussed the issue of security doors that have been installed, but do not conform to the Design Guidelines. Specifically, two (2) homes have installed brown/rust colored security doors. Further review of the homes reveal that the security doors are set back significantly and are difficult to see from the street. Based on these factors, the Committee voted in favor of grand-fathering these doors and permitting them to remain "as-is".

2. Protective Front Courtyard/Plant Fencing Guidelines.
The Committee discussed options and alternatives relative to material that may be utilized for plant protection and material that may be installed on courtyard gates to assist with critter control. The Committee voted for the following changes:

a. To continue to prohibit the installation of protective plant material/fencing on plants and vegetation in the front landscaping, excluding the front courtyard area. Said specifications on this prohibition shall be added to the Design Guidelines, and
b. To adopt the same Design Guidelines under "rabbit fencing" to allow owners to install protective rabbit fencing on the front courtyard gate.

3. Satellite and Internet Dish Installations.
The Community Manager initiated conversation regarding the placement and/or installation of satellite and internet dishes. For the majority of installations, owners have been successful in locating said dishes in an area that is not visible to neighboring property or from the street. However, there have been a few circumstances where said dish may have required to be installed on the backside eve and some on the roof of the home where great measures were taken to screen from view as much as possible. The Committee voted in favor of permitting these dishes and recognizes that reception and direct line of sight have been achieved.

Old Business:
None

Next Meeting:
The next regularly scheduled meeting is for September 17, 2003 @ 5:30 P.M.

Adjournment:
There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting adjourned at 7:05 PM.

Respectfully submitted, Approved,

Janyth Martin Jim Gleason
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
July 21, 2003 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:30 PM. Committee members present Jim Gleason, Walt Winston, Al Ricciardi. Absent members were Steve Comstock and Bruce Martin. Janyth Martin, Bellasera Community Manager was also in attendance. Guests included Owner, Dennis Totman and Owner, Georgette DeMarte.

Minutes:
Jim Gleason moved to approve the May 14, 2003 Meeting Minutes as written. Motion carried.

New Business:
Quinn B-39 Request to add additional planting material to front courtyard. Jim Gleason
moved to approve, Walt Winston seconded. Request approved.

Tiberi C-7 Request to install solar dome above garage for garage lighting purposes.
Jim Gleason moved to approve with the following stipulations: 1. All
material visible above the roof, excluding the dome, must be painted to
match the roof, and 2. The height of the solar dome shall not exceed the
height of the roof. Walt Winston seconded. Request approved.

Totman D-38 Request to install outdoor fireplace, pavers, turf to back yard and install
barbeque to front courtyard. Al Ricciardi moved to approve, Walt Winston
seconded. Request approved.

Vicario D-39 Request for variance to install front security entry gate in a style/design that
is not approved. Jim Gleason moved to table the request pending a detailed
picture from the gate company or catalog.

DeMarte D-40 Request for variance to install front security entry gate in a style/design that
Is not approved. Al Ricciardi moved to approve request for the "Barclay" style
Door, to be installed in the rust (Bellasera) color, Walt Winston seconded.
Request approved.

Discussion Only:

Berghoff C-23 New Owner inquired if their future/potential pool contractor would be able to
enter through the common area landscaping which is located at the
southwest corner of Owner's Lot in order to construct pool and what, if any,
bond would be required.

Old Business:
None

Next Meeting:
The next regularly scheduled meeting is for August 20, 2003 @ 5:30 P.M.

Adjournment:
There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting adjourned at 6:25 PM.

Respectfully submitted, Approved,

Janyth Martin Jim Gleason
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
May 14, 2003 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:35 PM. Committee members present Jim Gleason, Walt Winston, Al Ricciardi and Steve Comstock. Due to the resignation of Steve Dale, the Committee is currently awaiting the appointment of one new member from the Board of Directors. Janyth Martin, Bellasera Community Manager was also in attendance.

New Business:
Simpson B-2 Request to add flagstone to existing patio and sidewalk to front of house.
Steve Comstock moved to approve, Walt Winston seconded. Request approved.

Sotnick B-30 Request to add flagstone to existing patio and flagstone steps from front to back
yard. Request to build/install 16" raised planter in backyard. Steve Comstock moved to approve, Jim Gleason seconded. Request approved.

DeNio/Felter B-104 Request to replace side view fence panel with solid block wall between Lot B104 and B105. Owner of Lot B105 has submitted their letter of approval. Steve Comstock moved to approve, Jim Gleason seconded. Request approved.

Andrews B-124 Request to extend kitchen window/sink out/externally by approximately six (6)
inches. Steve Comstock moved to approve, Walt Winston seconded. Request approved.

Discussion Only:
The Committee discussed/reviewed two written letters received.

Wheeler B-3 Letter requested that the Committee review and consider changing the Design Guidelines in order to permit the installation of awnings in Bellasera. After deliberations, the Committee recommended that the Owner bring this topic up for discussion at the Town Hall Meeting scheduled to be held in November 2003.

Berghoff C-23 Letter requested the Committee members to view his property as the Owner wants to make extensive landscape improvements. The Committee requested the Community Manager discuss the Design Guideline landscape allowances and prohibited plant palate with the Owner and further to request the Owner to submit new landscape plans for review and approval.

Old Business:
None

Next Meeting:
The next regularly scheduled meeting is for June 18, 2003 @ 5:30 P.M.

Adjournment:
There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting adjourned at 6:10 PM.

Respectfully submitted, Approved,

Janyth Martin Jim Gleason
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
February 19, 2003 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:35 PM. Committee members present Steve Dale, Jim Gleason, and Walt Winston. Committee members Al Ricciardi and Steve Comstock were absent. Janyth Martin, Bellasera Community Manager was also in attendance. Guest in attendance was Melissa Price, Owner Lot B-97.

Prior meeting Minutes were not available and will be presented at the next scheduled Committee Meeting.

Chairman Steve Dale had previously solicited volunteers from the current Committee membership to occupy the Chair position on the Modifications Committee. Member Jim Gleason presented his desire to serve as the Committee Chair. Walt Winston moved to approve Jim Gleason to serve as the Chairman, the motion was seconded by Steve Dale. Motion carried.

New Business:

DeNio/Felter B-104 Request to install block wall v. view fencing. Steve Dale moved to approve the
request with the following stipulations: Approval is granted for Owners to replace
wrought iron on west and north side walls only. Should Owners desire to include
east side wrought iron/wall - Owners must submit written approval/consent from neighboring lot Owner. Motion carried.

French B-121 Request to add/install barbeque on back patio. Walt Winston moved to approve the
request with the following stipulations: Community Manager to confirm that a gas
line will be installed/used v. propane.

Kelbley E-1 Request to extend square footage of dwelling at back patio under existing roof line.
Jim Gleason moved to approve the architectural plans/design. Motion carried.

Wagner D-111 Request to install security door. Style/design of door is not compatible with the
doors permitted within Bellasera. Request denied.

Old Business:

Bertoglio A-11 Owner submitted written approval/consent from requested neighbors for final
approval from the Modifications Committee for Owner to build "guest
house/casita". Jim Gleason moved to approve the installation of casita. Motion
carried.

The next regularly scheduled meeting is for March 19, 2003 @ 5:30 P.M.

There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting adjourned at 6:30 PM.

Respectfully submitted, Approved,

Janyth Martin Jim Gleason
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
January 15, 2003 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:40 PM. Committee members present Steve Dale, Al Ricciardi, Jim Gleason, and Walt Winston. Committee member Steve Comstock was absent. Janyth Martin, Bellasera Community Manager was also in attendance. Guest attendance Nancy Bertoglio, Owner Lot A-11.

The first order of business was to approve the minutes of November 13, 2002 Meeting. Jim Gleason moved to accept the Minutes. Motion approved.

New Business:

Gleason B-12 Request to approve architectural drawings prepared to increase the square footage
to dwelling. Walt Winston moved to approve drawings. Motion carried.

Old Business:

Bertoglio A-11 Appeal to Modifications Committee to build "guest house/casita" (per plans from
Architect) in the front of the home. After discussion, the Committee moved to
approve application with the following stipulations: decrease the distance between
the main dwelling and the proposed casita to approximately 6', eliminate the
side/front patio on casita and obtain written approval/consent from three (3) homes
located across the street from the Bertolgio home. Motion carried.

Toosley E-6 Appeal to Modifications Committee to build "casita" at same location and
orientation with size and shape revisions. After discussion, the Committee moved
to approve the preliminary application with the following stipulations: owner must
provide full set of architectural plans showing revised size and shape. Motion
carried.

The next regularly scheduled meeting is for February 19, 2003 @ 5:30 P.M.

There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting was adjourned at 6:35 PM.

Respectfully submitted, Approved,

Janyth Martin Steve Dale
Community Manager Modifications Chairman


Modifications Committee
Meeting Minutes
November 13, 2002 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:35 PM. All Committee members, Steve Dale, Al Ricciardi, Jim Gleason, Steve Comstock and Walt Winston, were present. Janyth Martin, Bellasera Community Manager was also in attendance. Guest attendee, Mary Gleason of Lot B12.

The first order of business was to approve the minutes of October 16, 2002 Meeting. Jim Gleason moved to accept the Minutes. Motion approved.

New Business:

Berghoff C-23 Request to install windows that were omitted when the home was built by Del Webb. The request was approved with the following stipulations: Owner must use windows of same style, size and material that would have been installed by the developer.

Gleason B-12 Request to add additional square footage to the rear portion of their existing home. The request was approved subject to architectural drawings being submitted to the Modifications Committee.

Bertoglio A-11 Request to build a "guest house" (per plans from Architect) in the front of the home. Request denied. Owners requesting to build a casita must follow the same options Del Webb would have offered if a casita would have been built at the time of original construction. The Community Manager will issue information back to the Owner(s) providing information from the Design Guidelines and a site plan from when the community was in development.

Toosley E-6 Request to build a casita in the back of the home. The request was approved with the following stipulations: Casita must be placed in the north corner of the lot in order to comply with Del Webb guidelines for the Sapphira model and the casita must be rotated to be parallel with the home and rear fencing. Owner required to submit revised drawing/plan to Community Manager to ensure compliance will be met with Design Guidelines and Committee approval.

The next regularly scheduled meeting is for December 18 @ 5:30 P.M.

There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting was adjourned at 6:40 PM.

Respectfully submitted,

Janyth Martin
Community Manager

Approved,

Steve Dale
Modifications Chairman


Modifications Committee
Meeting Minutes
October 16, 2002 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:35 PM. All Committee members, Steve Dale, Al Ricciardi, Jim Gleason, Steve Comstock and Walt Winston, were present. Janyth Martin, Bellasera Community Manager was also in attendance. Guest attendee, Bonnie Sisson of Lot B103 and Ben Grutta of Lot D-47.

The first order of business was to approve the minutes of September 25, 2002 Meeting. Jim Gleason moved to accept the Minutes. Motion approved.

New Business:

Sisson B-103 Request to install block wall in place of view fencing. The application
was approved with the following stipulations: Owner must obtain a
majority of owners within Bellasera to consent to their request and Owner
must obtain all construction permits from the City of Scottsdale.

Grutta D-47 Owner attended meeting to appeal the decision of the Modifications
Committee made at their September 25, 2002 Meeting. Whereas, Owner
requested to install security door in the Bellasera rust color. Appeal was
denied.

Dale B-139 Request to install slate in the front courtyard area. Request approved.

The next regularly scheduled meeting is for November 20 @ 5:30 P.M.

There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting was adjourned at 6:30 PM.

Respectfully submitted,

Janyth Martin
Community Manager

Approved,

Steve Dale
Modifications Chairman


Modifications Committee
Meeting Minutes
September 25, 2002 5:30 p.m.

A meeting of the Bellasera Modifications Committee was called to order at 5:40 PM. Committee members Steve Dale, Al Ricciardi and Jim Gleason were present. Steve Comstock and Walt Winston were absent. Janyth Martin, Bellasera Community Manager was also in attendance. Guest attendee, Bonnie Sisson of Lot B103.

The first order of business was to approve the minutes of the meeting from the July 17, 2002 Meeting. Jim Gleason moved to accept the Minutes. Minutes were approved, seconded and unanimously passed.

New Business:

Gallaga A-6 Pool Installation plans were presented for review. The application
was approved.

Grutta D-47 Request to install the front security door with the Bellasera rust color.
The request was denied. The Design Guidelines state that the front
security door must be painted to match the exterior body color of the
home.

Factor B-110 Request to install the front security door with the Bellasera rust color.
The request was denied. The Design Guidelines state that the front
security door must be painted to match the exterior body color of the
home.

Committee discussion was held regarding the Board of Directors recommendations for the installation of a flag pole within the Community. The Modifications Committee modified Paragraph No. 4 and 5 within the guidelines to eliminate verbiage related to lighting. See the amended/attached policy. Al Ricciardi moved to accept the revised policy. The motion passed.

Committee discussion was held regarding the mounting of televisions on back patio(s). It was determined that additional information would be necessary and may need to be presented to the Board of Directors.

Discussion was held with our Guest attendee, Bonnie Sisson, over her request to allow residents who back up to Lone Mountain Road the option of replacing their view fencing with block/stucco walls. She expressed her concern regarding the value of their homes, as well as, the noise and lights which come from Lone Mountain Road. Steve Dale explained that these requests must be accompanied by approval from 51% of the Bellasera Lot Owners. The Modifications Committee advised the Community Manager to report back to the Board of Directors requesting a vote be taken at a Town Hall Meeting or Mail-In Ballot to obtain the voice of the Community.

Modifications Committee Meeting Minutes
September 25, 2002
Page Two

The next regularly scheduled meeting is for October 16 @ 5:30 P.M.

There being no further business to come before the meeting, upon motion duly made, seconded, and passed, the meeting was adjourned at 6:55 PM.

Respectfully submitted,

Janyth Martin
Community Manager

Approved,

Steve Dale
Modifications Chairman
Bellasera Community Association
Flag Policy
Whereas, The BCA Initial Use Restrictions Exhibit C(c.)(vii.) have been amended by the Board of Directors, now therefore be it

Resolved, That the Modifications Committee have approved the following criteria to amend the BCA Design Guidelines Section III L. "Flag Poles" :

"L. Flagpoles

1. Flagpoles for the purpose of flying the American flag only are allowed in rear or side yards, but not in front yards or courtyards. Homeowners are advised to use brackets mounted on the house or garage to display flags on the front of Homes. Only one freestanding flagpole per lot is permitted.

2. The height of a flagpole can be no greater than the distance between the point of placement of the pole in the yard and the closest point of either of the following: any common area or any neighbor's property line. In no case can the height of a flagpole exceed 16 feet. Flagpoles must be round, tapered, and meet the Bellasera rust color standard for signage. The diameter of the flagpole shall be proportionate to its height. No unusual shapes or colors are permitted.

3. The American flag may be displayed as a cloth flag on a flagpole/staff or by attaching flat to a wall or flat on the inside or outside of a window, or hanging from eaves or on a garage door so long as the flag is displayed according to the Federal Flag Code. No other type of American "flag" permitted, such as "flags" made solely out of lights or paint or other materials

4. The American Flag may only be displayed from sunrise to sunset and must be taken down each day at sunset. Any flag displayed shall be of appropriate size in relation to the size of the flagpole.

5. The Modifications Committee must approve all plans for flagpoles and location prior to installation according to the procedures outlined in Design Guidelines Section II."


Activities Committee

Activities Committee
Meeting Minutes
March 3, 2004

In attendance: Anne Chernis, Jean Grutta, Jeanne Young, Sheila Lavin and Dottie Schultz

Absent: Dick Chenault

The meeting was called to order at 10:05AM by acting chair Jean Grutta.

The February minutes were approved as submitted.

The March18th Luncheon will be held at Copperwnyd. Ellie and Paul Broad will be hosts.

The March 14th St. Patrick's Day Dinner will be prepared by Susan Loiselle and Joanne Anetsberger. Members of the committee will set up, serve and clean up. The committee voted to purchase a meat slicer for this event at the cost of approx. $40.

The April 15th luncheon will be held at Barcelona's, 15440 Greenway-Hayden Loop, in Scottsdale. Jean Grutta
{480-488-5523} will host this event. We will meet at the club house at 11:30AM to carpool.

On Sunday April 18th there will be a Pot Luck Brunch at 11AM. Anne Chernis {480-488-6565} will host this event.

The discussion on future activities included a location for the May 20th luncheon, the pot luck on May 21st, a Halloween Party, a catered luncheon with a speaker some time in the fall or winter.

The committee made a request from Janyth for a broom and dustpan for the kitchen and vacuum cleaner bags.

The next meeting will be Wednesday, April 7th at 10AM in the club house.

The meeting was adjourned at 10:50AM.

Respectfully submitted:

Anne Chernis, Secretary.


Activities Committee
Meeting Minutes
February 4, 2004

The meeting was called to order at 10:05 by acting chair Jean Grutta.

In attendence: Jean Grutta, Dick Chenault, Anne Chernis, Jeanne Young, Dottie Schultz and Shelia Lavin.

The January minutes were approved as corrected submitted.

The February Luncheon will be held on Thursday, February 19th at Tommy Bahama's,15202 N Kierland Blvd., at 12:00PM. Meet at the clubhouse at 11:30AM to car pool. Jeanne Young, 575-7363, will be hostess. Please sign up for the luncheon by Tuesday, February 17th.

The Social Committee would like to invite all Bellesara residents, old and new, to the February Newcomers Pot Luck. This will be held on Friday, February 27th at 7:00PM.Sign up deadline, Tuesday , February 24th. Bring an entree or dessert.Beverages will be provided.

The March luncheon will be held on Thursday, March 18th at 12:00PM at Alchemy, CooperWynd Resort, 13225 Eagleridge Drive, Fountain Hills. Maps will be provided. Ellie Broad will be hostess, 595-2955. Please sign up for the luncheon by Tuesday, March 15th. We will meet at the clubhouse at 11:00AM to car pool.

On Sunday March 14th at 6:00PM we are having a St. Patricks Pot Luck. This will be hosted by Susan Loiselle, 575-1202, and Joanne Anetsberger, 595-2472. The menu will be corned beef, cabbage, potatoes, carrots, garden salad and carrot cake. Beverages will be provided. Please sign up by Wednesday, March 10th. A $10.00 charge& per person should be given to Janyth Martin by the 10th of March.

Supplies for the Chili Pot Luck totaled $81.67. Janyth Martin reported the Activities Committee's current balance is $289.50. This includes a carry-over of $124.35 from the previous year.

A motion was made and approved by the Activities Committee members not to request funds from the Association budget for the fiscal year beginning July 1, 2004.

The next Social Committee meeting is Wednesday, March 3rd at 10:00AM in the clubhouse.

The meeting was adjourned at 11:10AM.

Respectfully submitted: Dottie Schultz, Acting Secretary.


Activities Committee
Meeting Minutes
January 7, 2004

The meeting was called to order at 10:00AM by acting chair Jean Grutta.

In attendence: Jean Grutta, Dick Chenault, Dottie Schultz and Jean Young. Absent: Anne Chernis.

The December Minutes were approved as submitted.

The January Luncheon will be held on Thursday, January 15th at the Bamboo Club,Desert Ridge at 12:00PM. Meet at the clubhouse at 11:30AM to carpool.Dottie Schultz will be hostess.

The January Chili Pot Luck wii be held on Friday, January 23rd at 7:00PM. The Social Committee will serve homemade chili and beverages. Guests are asked to bring side dishes.

Jean Grutta is in charge of the January Race Track Event, Turf Paradise Race Course, 19th Avenue and Bell Road. This will be held on Monday, January 26th at 12:30PM. A minium of 12 is required. Cut off date to sign up is Monday, January 12th. We will meet at the clubhouse at 11:00AM to car pool. A $15.00 fee per person is payable to Janyth Martin by the 12th. The fee includes free parking, free admission, free program, reserved clubhouse seating, a race named for the Bellasera group and a group photo in the winners circle. A free lunch consists of smoked turkey on a croissant, coleslaw, a dessert and coffee or tea. This includes tax and gratuity.

The February Luncheon will be held on Thursday, February 19th at Tommy Bahama's, 15202 N. Kierland Blvd, at 12:00PM. Meet at the Club House at 11:30AM to car pool.Jean Young, 575-7363, will be hostess. Please sign up for the Luncheon by Tuesday, February 17th.

The Social Committee would like to invite all Bellasera residents, old and new, to the February Newcomers Pot Luck. This will be held on Friday, February 27th at 7:00PM. Sign up deadline, Tuesday, February 24th. Bring an entree or dessert. Beverages will be served by the Social Committee.

The Board of Directors at its December meeting approved Jean Young to fill an open position on the Activities Committee.

The next meeting will be held Wednesday, February 4th at 10:00AM in the clubhouse.

The meeting was adjourned at 10:40PM.

Respectfully submitted: Dottie Schultz, Acting Secretary.


Activities Committee
Meeting Minutes
December 11, 2003

The meeting was called to order at 10:00am by acting chair Jean Grutta.

In attendance: Jean Grutta, Dick Chenault, Dottie Schultz and Jean Young.

The November minutes were approved as submitted.

The December Holiday Luncheon will be held on December 11th at T Cooks at !:00pm. There will be limited seating for 20 guests. Meet at the clubhouse at 12:00pm to carpool. Dottie Schultz will be hostess.

The December Holiday Brunch will be held on December 14th at 11:00am, hosted by the Social Committee.

The January Luncheon will be held on Thursday, January 15th at the Bamboo Club, Desert Ridge at 12:00pm. Meet at the clubhouse at 11:30am to carpool. Dottie Schultz will be hostess.

The January Chili Pot Luck will be held on Friday, January 23rd at 7:00pm. The Social Committee will serve home made chili and beverages. Guests are asked to bring side dishes.

Jean Grutta is in charge of the January Race Track Event, Turf Paradise Race Course, 19th Avenue and Bell Road. This will be held on Monday, January 26th at 12:30pm. A minium of 12 is required. Cut off date to sign up is Monday, January 12th. We will meet at the clubhouse at 11:00am to carpool. A $15.00 fee per person is payable to Janyth Martin by the 12th. The fee includes free parking, free admission, free program, reserved clubhouse seating, a race named for the Bellasera group and a group photo in the winners circle. A
free lunch consists of smoked turkey on a croissant, coleslaw, a dessert and coffee or tea.This includes tax and gratuity.

A motion was made and approved to appoint Jean Grutta as acting chair.

A motion was made and approved for Jean Young and Carol Padwe to be recommended at the January Board Meeting for new
committee members.

Budget information from Janyth Martin indicates we have $384.79 at the end of November. We received $126.00 from the sale of the entertainment books.

7 plastic serving pieces,for the Social Committee kitchen, were purchased for $39.34.

The next meeting will be held Wednesday, January 7th at 10:00am at the clubhouse.

The meeting was adjourned at 11:15am.

Respectfully submitted: Dottie Schultz, Acting Secretary


Activities Committee
Meeting Minutes
November 4, 2003

The meeting was called to order at 10:05 by chair Caryn Briedis.

In Attendence: Caryn Bredis,Jean Grutta,Dick Chenault,Dottie Schultz and Valerie Neumann
Absent: Anne Chernis.

The October minutes were approved as submitted.

The November potluck will be November 14th, hosted by the Social Committee.

The November luncheon will be held at Pia's Market Cafe, 99 Easy Street, Carefree on November 20th. Susan Loiselle will be hostess.

The December Holiday Luncheon will be held on December 11th at 11:00am at T Cooks, Royal Palms, 5200E, CamelbackRoad, Phoenix,Az 85016. Located in the Royal Palms Hotel & Spa. There will be limited seating for 20 guests. Meet at the Clubhouse at 10:15 to carpool. Caryn Bredis and Dottie Schultz will be hosts.

The December Holiday Brunch will be held Sunday, December 14th at 11:00am, hosted by the Social Committee.

There will be no December potluck.

A motion was made and approved to spend $35-40 for heavy plastic bowls and trays for the Social Comittee kitchen.

Keys to the kitchen cupboards were given to Social Committee members Jean Grutta and Dottie Schultz. JanythMartin, Caryn Bredis and the guardhouse also have a key.

The discussion on future activities includes more information by Dick Chenault on a wine tasting party in February.

There will be futher discussions on a baseball spring training event and a trip to the race track.

Caryn Bredis submitted her resignation as Chairperson , on the Social Committee, to the Board. Her resignation will be effective November 30, 2003.

The next meeting will be Wednesday, December 3rd ,10;00am at the clubhouse.

The meeting was adjourned at 11:00am.

Respectfully submitted: Dottie Schultz, Acting Secretary.


Activities Committee
Meeting Minutes
September 3, 2003

In attendance: Caryn Briedis, Anne Chernis, Jean Grutta, and Dick Chenault. Absent: Dottie Schultz

The meeting was called to order at 10:05 by chair Caryn Briedis.

The August minutes were approved as written.

The September Luncheon will be held at Jacqueline's Marketplace Café, 7303 E. Indian School Road, Scottsdale. Anne Chernis is in charge.

September 19 is the date of the BBQ chaired by Caryn Briedis and Dick Chenault. A motion was made and passed that the BBQ chefs will be exempt from the $10 fee.

There will be no potluck in September.

The October luncheon will be on October 16 at Foster's Seafood Grille, 10510 N. 90th St. Scottsdale. Dottie Schultz will be in charge.

The October Potluck will be held on the 24th. This will be a Welcome Back party consisting of Appetizers and Desserts. Coffee and soft drinks will be supplied. Those who would like something stronger will need to supply their own. Jean Grutta and Caryn Briedis will host this event.

Janyth has the Entertainment Books. They are $20 each. The proceeds from this fund raiser will go into the Activities
Committee budget.

Caryn has reviewed the budget with Janyth. It needs to be refined and Dick will work with Janyth on this.

There was a discussion on future activities. Dick will look into a wine tasting party for sometime next year. There will be
another Day at the Races and maybe a Day at Baseball Spring Training.

The next meeting will be Wednesday, October 1st at 10 AM.

The meeting was adjourned at 11:00.

Respectfully submitted: Anne Chernis, Secretary


Activities Committee
Meeting Minutes
August 6, 2003

In attendance: Caryn Briedis, Anne Chernis, and Jean Grutta, Dottie Schultz, and Dick Chenault

The meeting was called to order at 10:00 by chair Caryn Briedis.

The July minutes were approved as written.
The August Luncheon will be at the Squash Blossom restaurant at Gainey Ranch Hyatt Regency, 7500 Doubletree Ranch Rd. on August 21st. Jean Grutta is in charge.

The Ice Cream Social will take place on August 10. The cost will be $4.00 for adults and $2.00 for children under 12. Anne Chernis is in charge.

There will be no pot luck dinner in August.

The September luncheon will be Thursday September 11 at Jacqueline's Marketplace and Café in Oldtown, Scottsdale. Anne Chernis will be in charge.

The September BBQ was discussed. Caryn will rent a BBQ for $60 for three days. She will pick it up and return it. We will buy the remaining food. A $10 fee will be charged. Dick Chenault will contact resident Tom Cary to be the BBQ chef and will co-ordinate with Caryn. The BBQ will take place on FRIDAY, SEPTEMBER 19 at 7:00PM.

Janyth has agreed to sell the Entertainment Books. We will start with 40 books at $20 each. The books will be available at the end of August or the first part of September. The proceeds from this fund raiser will go into the Activities Committee budget.

Budget information from Janyth indicates we had $162.53 at the end of June. The end of July we have $73.09.

The committee moved, seconded and passed (MSP), a recommendation to the Board that, since she has missed three consecutive meetings, Janet Jackim be removed from the committee.

There was a discussion on recruiting more members for the committee.

The next meeting will be Wednesday, September 3, 2003 at 10 AM.

The meeting was adjourned at 11:00.

Respectfully submitted, Anne Chernis, Secretary


Activities Committee
Meeting Minutes
July 9, 2003

In attendance: Caryn Briedis, Anne Chernis, and Jean Grutta, and Dick Chenault

Absent: Janet Jackim, Dottie Schultz

The meeting was called to order at 10:05 by chair Caryn Briedis.

The June minutes were approved as corrected.

The July Luncheon planned for the Squash Blossom restaurant at Gainey Ranch Hyatt Regency, 7500 Doubletree Ranch
Rd. has been cancelled for July and will take place Aug. 21st. Jean Grutta will be in charge.

The July 20th Potluck was canceled.

The Salt River Tubing will be take place on Sunday July 13. Caryn will host this event.

The September BBQ was discussed ad it was decided Caryn would look into renting a BBQ. We will buy the remaining food. A $10 or $12 fee will be charged. This will depend on pricing research.

Janet Biondo's Arts and Crafts event was approved by the board and will take place in Oct. The activities committee will not participate.

The Ice Cream Social will take place on August 10. The charge will be $4.00 for adults and $2.00 for children under 12.
Anne Chernis is in charge.

Caryn suggestion that we sell Entertainment Books as a fund raiser will go forward if we don't have to purchase a minimum. Janyth is willing to distribute the books.

There was a discussion on recruiting more members for the committee. Maureen Simpson has volunteered to help with some of the events. Recruiting helpers on a one time basis was discussed. Caryn will send a letter to the board asking to remove Janet Jackim form the committee due to non-attendance.

Caryn will get budget information from Janyth.

The next meeting will be August 6, 2003 at 10 AM. (revised)

The meeting was adjourned at 11:15.


Activities Committee
Meeting Minutes
June 4, 2003

In attendance: Caryn Briedis, Anne Chernis, Dottie Schultz, and Jean Grutta, and Dick Chenault

Absent: Janet Jackim

The meeting was called to order at 10:05 by chair Caryn Briedis.

The minutes were approved as corrected.

The June Luncheon will be at Steamers. Anne Chernis will be in charge.

Jean Grutta will arrange and host the July luncheon at the Squash Blossom restaurant at Gainey Ranch Hyatt Regency, 7500 Doubletree Ranch Rd., Scottsdale.

The Salt River Tubing was discussed. It will be on Sunday July 13. Caryn will host this event.

The July BBQ was discussed and it was decided we would postpone it until Sept. More time is needed to resolve the barbecuing issue. A regular potluck is planned for July. Caryn and Jean will host this event.

Janet Biondo presented an event which would consist of an Art and Craft co-op for one day in Oct. and again in the spring. The committee recommends that the board approve the use of the activities room for a Creative Co-op art and craft display subject to a $50/$100 room and cleanup fee. It would be residents only as exhibitors and guests sponsored by Janet Biondo. The activities committee participation will be determined.

Caryn suggested we sell Entertainment Books as a fund raising activity. It was determined that this would be feasible only if Janyth was willing to distribute the books.

The next meeting will be July 9, 2003 at 10 AM.

The meeting was adjourned at 11:15.


Activities Committee
Meeting Minutes
May 5, 2003

In attendance: Caryn Briedis, Anne Chernis, Dottie Schultz, and Jean Grutta.

Absent: Janet Jackim and Dick Chenault

The meeting was called to order at 10:05 by acting chair Caryn Briedis.

The minutes were approved as submitted.

Caryn Briedis was elected as the new committee chairperson. Anne Chernis will act as secretary. The committee
assignments were then divided up among the attendees.

The May luncheon will be at Nellie Cashman's. Caryn will be in charge.

The May 30 potluck was discussed. The theme will be Fiesta, Larry Portnoy will host and the committee will help.

Anne will be hosting and arranging the June Luncheon at Steamers on June 19. Caryn and Anne will be hosting the potluck
of lite summer fare on June 27. A cake will be provided for dessert.

The committee discussed and then voted to reimburse Joanne Anetsberger and Susan Loiselle and their spouses the $10 fee
for each of their St Patrick's Day dinners.

The events calendar for the next six months was discussed. Caryn suggested a tubing trip on the Salt River for July 13. Pot
luck and luncheon assignments were made. On July 20 we will sponsor a hot dog and hamburger barbecue. The fee will be
$6 per person. The Ice Cream Social will be Aug 17 with Caryn hosting. The fees will be $3 for adults and $2 for children
under 12.

The next meeting will be June 4 at 10:00AM.

The meeting adjourned at 11:10.

Respectively submitted as corrected,

Anne Chernis

Secretary


Activities Committee
Meeting Minutes
April 7, 2003

In Attendance: Caryn Briedis, Anne Chernis, Jane Hillerson, Susan Loiselle, Larry Portnoy and Carol Sotnick.

Absent: Joanne Anetsberger

The chair called a quorum at 11:01 and the meeting was opened.

The minutes were approved as submitted.

Janet Jackim reported on the wine tasting. Kokopelli would charge so that is not feasible. She has e mails out to local wineries to see if something can be arranged.

The chair asked who intended to stay once the new board was voted in. Caryn Briedis and Anne Chernis will stay subject to board approval. Joanne Anetsberger (according to Susan and Carol) will resign along with Susan Loiselle, Larry Portnoy and Carol Sotnick will no longer stay on the committee.

The chair recommended that Cinco de Mayo be rescheduled to a potluck on May 30 with a Mexican food theme as the April newsletter was already distributed and the May newsletter will be to late to advertise the event originally scheduled for May 4. The committee approved the change.

Caryn will be hosting and arranging the May 22 luncheon at the Kierland Westin at Nelly Cashman's.

Larry will be responsible for the May potluck.

Janet proposed a day trip to Kartchner Caverns and the committee suggested early November as a proposed date.

The chair conducted a discussion of her current responsibilities which had been distributed by e mail and a way in which to apportion those responsibilities in the future.

The committee approved recommending Dottie Schultz and Jean Grutta to the board for the new committee.

The next meeting will be May 5 at 11.

The meeting was adjourned at 11:50.

Written and submitted by

Carol Sotnick


Activities Committee
Meeting Minutes
March 3, 2003

In Attendance: Joanne Anetsberger, Caryn Briedis, Anne Chernis, Jane Hillerson, Susan Loiselle, and Carol Sotnick.

Absent: Larry Portnoy

The chair called a quorum at 11:03 and the meeting was opened.

The minutes were approved as submitted.

Janet Jackim presented her report on "off-campus" events and provided several pages of possibilities. The committee voted to explore a trip to Kartchner Caverns for May. Janet will provide further details at the next meeting. In addition, she will also provide a report on a wine tasting with the proviso that we are not able to charge for the event as the Community Association does not have a liquor license.

Susan and Joanne provided an update on planning for St Patty's dinner (pots needed, etc). Susan suggested that someone follow up on payments, monitor the number attending. The chair requested that Caryn assume that responsibility and she agreed. Joanne stated that Judy and Sid Charnock agreed to act as servers along with the chair.

The chair moved that the committee be responsible for creating its own sign up sheets in the future and the vote was approved. Still under discussion is who should be responsible, etc.

The committee approved the membership of Janet Jackim for the committee and discussed other possible members. Jane took the responsibility for inquiring whether this should be presented at the March or April Board meeting.

The next meeting will be April 7 at 11.

The meeting was adjourned at 11:47.

Prepared/Submitted by

Carol Sotnick


Activities Committee
Meeting Minutes
February 3, 2003

In Attendance: Joanne Anetsberger, Caryn Briedis, Anne Chernis, Jane Hillerson, Susan Loiselle, Larry Portnoy and Carol Sotnick.

The chair called a quorum at 11:00 and the meeting was opened.

The minutes were approved as submitted.

The March 20 luncheon is Carol's and the committee approved either Furio or Blue Sage.

Susan reported on the arrangements for the March 16 St. Patrick's dinner for which we will again charge $10. The committee approved reimbursing the Ruotolo's for either the blade for their meat slicer or for providing free admission to the dinner, whichever of the two costs more.

Anne provided her report on Turf Paradise which will cost $16.50 per person for April 14. The committee voted to sponsor the outing.

The committee clarified that the Cinco de Mayo will be a potluck and not a fee event.

Janet Jackim, who attended the meeting as a resident interested in becoming a committee member, proposed a wine tasting event and an "off-campus" event. She will research these activities and report back to the committee next month.

The next meeting will be March 3 at 11.

The meeting was adjourned at 11:35.

Prepared/Submitted

Carol Sotnick


Activities Committee
Meeting Minutes
January 6, 2003

In Attendance: Joanne Anetsberger, Caryn Briedis, Jane Hillerson, Susan Loiselle, and Carol Sotnick.

Absent: Anne Chernis and Larry Portnoy

The chair called a quorum at 11:01 and the meeting was opened.

The minutes were approved with the revision on price-fixed luncheons provided by Susan.

Joanne is in charge of the February luncheon and the committee voted to give her the proxy to make the restaurant selection if Barcelona was not a feasible choice.

Caryn provided a brief report on spring training and will try to provide input for the February newsletter by the 13th.

Joanne volunteered to do the set up for the January potluck if Larry is not back by then.

The chair will follow up with Anne on Turf Paradise.

Jane asked the committee to provide a write up on activities for a newcomer packet that the Community Manger, Janyth Martin, provides to homeowners. The write up will be reviewed by the Communication Committee before being presented to Janyth. The chair volunteered to provide the write up.

Joanne reviewed the next play event in April at the Orpheum for the newsletter.

The chair will provide write ups for the newsletter for a notice that committee members are needed as well as a preview of our St. Patrick's event.

The next meeting will be February 3 at 11.

The meeting was adjourned at 11:25.

Prepared/Submitted

Carol Sotnick


Budget and Finance Committee

Budget & Finance Committee
Meeting Minutes
May 20, 2004

PRESENT: Paul Agranoff, Paul Broad, Bob Greespun, Carlton Rooks, Tom Rotherham
and Charles Schroeder.
BCA BOARD: Richard Chenault, President
GUEST: Clayton Loiselle
MANAGEMENT: Janyth Martin, Community Manager

The Budget & Finance Committee Meeting was called to order at 4:00 PM. A quorum was established.

Purpose of the Meeting
The original date of the regular meeting (5/18/04) had been moved to this date to accommodate the request of Richard Chenault to address this committee relative to BCA counsel's comments on a home owners' letter asserting the Board's breach of its fiduciary duty and violation of BCA's CC&Rs. The agenda prepared by Carlton Rooks for the original meeting had been revised to allow for a discussion of the foregoing issue and, subsequently, if time allowed to discuss the remaining topics. (Copy of revised agenda enclosed.)

Counsel's Opinion
Richard Chenault pointed out that the entire case was a matter to be decided solely by the Board. However, he wanted to afford this committee the opportunity to revisit its prior 2004/2005 Budget recommendations to the Board in light of key points raised in the opinion, such as the usual ordinary care standard applied in estimating total need consisting of operational expenses, contingencies and reserves as well as the sufficiency of funding this need. Specifically, Richard Chenault wanted to know if the committee would either stand by its prior recommendations or make any changes. So the Board would be aware of the committee's position when it takes up the issue at the next Board meeting on May 24, 2004.

Discussion and Decision
Chairman Rooks opened the floor for discussion including the audience: Jim Gleason, Board member, and former Board members Robert Tack and Dennis Lamb. Several committee members addressed the issue of sufficiency of the contribution to reserves by remarking that the reduction in the funding in FY 2004/5 was only a one-time event and with 91.4% of being fully funded was still within the policy established by the Board of maintaining at least 90% now, 100% after five years. Also, the fact was mentioned that a survey undertaken by Janyth Martin among neighboring communities showed that a majority was funded below 90%, some in the mid seventies and below. The contribution to reserves of $52,440 plus investment income of about $13,400 exceeds the anticipated need of about $38,600 in the forthcoming fiscal year. The committee is aware that forecasting of future needs is not an exact science and always tries to exercise due diligence in its estimates, mostly erring on the conservative side. For this reason the committee rejects the notion that it may have acted arbitrarily in arriving at its budget recommendation to the Board. Finally, the FY2004/5 budget includes funds for up-dating the current reserve study and for this purpose the Board has established an ad-hoc Reserve Committee to assist in this effort. The committee welcomes the opportunity to support this task and hopes that the new study will aide in improving the assessment process next year.
The committee agreed not to make any changes to its prior budget recommendations to the Board.
The second issue: the voting rights of Board members as members of standing committees will be handled by the Board at its next meeting (5/24/04).
This ended the first part of the meeting and Carlton Rooks thanked the Board members attending it. At the second part we tried to handle as many items of the original agenda as possible given the limited time left.

Minutes of May 4, 2004 Meeting
Minutes, previously distributed, were approved with two small changes.

Election of Chairman and Recording Secretary
The committee elected unanimously Carlton Rooks as chairman, and Charles Schroeder as Recording Secretary.

Welcome of New Member
Carlton Rooks welcomed Tom Rotherham on behalf of the B&F committee.

Approved Minutes to be posted on the BCA Web Site
Carlton Rooks assumed a motion to post approved Committee Minutes on the BCA Web Site. The motion carried.

Review of April 2004 Financial Statements
The review has been postponed to the next meeting.

The meeting adjourned at 5:25 PM.
Next Meeting: June 15, 2004 at 4:00 PM.

Prepared by:

Charles F. A. Schroeder
Recording Secretary

Approved by:

Carlton Rooks
Chairman
Budget & Finance Committee


Building and Grounds Committee
Communications Committee

BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 20 APR 2005

Present: Keith Christian, Patrick Manion, Joe McDade, Emily Shriver, Bart Sotnick

Absent: Jane Hillerson

  1. Keith called the meeting to order at 4:05 p.m., and a quorum was present.
  2. The minutes of the meeting held 23 March 05 were approved unanimously as drafted.
  3. Keith, Patrick, Joe and Emily indicated they will continue to serve on the committee. Bart indicated he was resigning from the committee, effective today. Jane had previously indicated via email her decision to resign from the committee. Keith thanked both for their many years of service on the committee.
  4. The committee made several changes to the first draft of the resale assessment referendum. Keith agreed to make the changes agreed upon, and distribute the second draft to all members prior to our May meeting.
  5. We discussed the plan of action for producing the 2005 community directory in July. Emily agreed to be our point-ofcontact for potential advertisers. Keith agreed to put a piece in the May and June newsletters regarding the revised directory. Emily agreed to report on interested advertisers at our June meeting, at which time we will determine the ad rate required to cover the directory printing cost.
  6. No significant web site or newsletter issues were discussed.
  7. We all agreed on the following mailbox bulletin board posting responsibilities:

MAY - JUNE: Joe
JULY - AUGUST: Patrick
SEPTEMBER-OCTOBER: Emily

Keith will serve as alternate throughout the period

8. Our next meeting is planned for Wednesday, May 18, 2005, at 4:00 p.m.

9. The meeting was adjourned at 5:10 p.m. by unanimous consent.


BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 23 MAR 2005

Present: Keith Christian, Patrick Manion, Joe McDade, Bart Sotnick

Absent: Jane Hillerson, Emily Shriver

Guest: Bruce Martin

  1. Keith called the meeting to order at 4:05 p.m., and a quorum was present.
  2. The minutes of the meeting held 23 February 05 were approved unanimously as drafted.
  3. The committee made a few minor revisions to the final draft version of the Meet the Candidates Night agenda. Keith agreed to post the final agenda on all official bulletin boards the following day. Pat agreed to assist Keith with moderating the meeting.
  4. Keith provided a rough draft of the April newsletter, and all members present agreed to various tasks associated with production of this edition: Joe to revise the garden column, Pat to provide April calendar event items. Bart provided additional guidance, based on his past experience.
  5. Our committee discussed the outline for a community referendum regarding a possible resale assessment. Keith agreed to provide a first draft, using the ideas discussed, for committee review prior to our April meeting. Keith asked all members to think of ways to maximize resident response to such a referendum.
  6. We agreed to continue discussion of the 2005 community directory at our next meeting, including designating a committee point of contact for current and potential advertisers.
  7. Pat agreed to provide the committee members an up-to-date status on our web site traffic.
  8. Our next meeting is planned for Wednesday, April 20th, 2005, at 4:00 p.m.
  9. The meeting was adjourned at 5:15 p.m. by unanimous consent.

BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 23 FEB 2005

Present: Dick Chenault, Keith Christian, Patrick Manion, Joe McDade, Emily Shriver, Bart Sotnick

Absent: Jane Hillerson

Guests: Anne Marie Fitness, Bruce Martin

  1. Keith called the meeting to order at 4:05 p.m., and a quorum was present.
  2. The minutes of the meeting held 26 January 05 were approved unanimously as drafted.
  3. The committee discussed the Meet the Candidates Night, planned for March 31st. We agreed on a revised agenda format: two prepared questions, and acceptance of only written questions from the audience. Keith agreed to provide the draft agenda to all members prior to our March meeting.
  4. Discussion of a possible resale assessment referendum, and the 2005 community directory, were both deferred until our March meeting.
  5. Our committee discussed several different options for producing the newsletter in the future. We agreed to make the April edition a "committee effort", with Joe collecting and editing most of the information, Pat doing the calendar, and Keith putting the content together, using MS Publisher. Other members may be called upon to assist as required.
  6. On behalf of the committee, Keith expressed our appreciation to Bart for his 3 1/2 years of editing the newsletter. He also thanked Dick for his contributions to our committee.
  7. Our next meeting is planned for Wednesday, March 23rd, 2005, at 4:00 p.m.
  8. The meeting was adjourned at 5:30 p.m. by unanimous consent.

BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 26 JAN 2005

Present: Dick Chenault, Keith Christian, Patrick Manion, Joe McDade, Emily Shriver, Bart Sotnick

Absent: Jane Hillerson

Guest: Bruce Martin

  1. Keith called the meeting to order at 4:40 p.m., and a quorum was present.
  2. The minutes of the meeting held 15 December 04 were approved unanimously as drafted.
  3. Following a discussion regarding changing the Candidate Application Form used last year, the committee voted unanimously to leave it in its current form, changing only the appropriate dates. Keith agreed to draft a candidate recruitment poster for all official bulletin boards, and e-mail to all committee members for review. We also agreed to provide the poster information via our web site, and a broadcast email.
  4. Bart provided a paper describing the current newsletter editing process. Some options for editing the newsletter after March were discussed, but no solution was agreed upon, and the discussion will continue at our next meeting.
  5. Keith asked the committee members to consider changes or additions in form or content to the 2005 edition of our community directory, prior to continued discussion at our February meeting.
  6. Pat provided suggestions about how to make the web site content more current. Keith agreed to be the collection point for the data from the community manager, and the various committee chairpersons. We also agreed to give credit to all photographs that appear on the site, assuming the contributor is agreeable.
  7. Dick agreed to submit a resolution to the Board in February tasking the Budget & Finance Committee to provide pro & con arguments to our committee regarding the resale assessment discussed at the recent Town Hall meeting. Once the data has been provided to us, we will distribute a referendum to all residents, with the goal of determining if obtaining a two-thirds favorable vote of the community is likely.
  8. Our next meeting is planned for Wednesday, February 23rd, 2005, at 4:00 p.m.
  9. The meeting was adjourned at 6:00 p.m. by unanimous consent.

BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 15 DEC 2004

Present: Dick Chenault, Keith Christian, Patrick Manion, Joe McDade, Emily Shriver, Bart Sotnick

Absent: Jane Hillerson

  1. Keith called the meeting to order at 4:05 p.m., and a quorum was present.
  2. The minutes of the meeting held 17 November 04 were approved unanimously as drafted.
  3. The committee made changes to the draft newsletter article regarding the proposed Bellasera Resale Assessment, and Keith agreed to provide the revised article to Bart for the January 2005 newsletter.
  4. We agreed to inform Bellasera residents of our revised web site, after the content is updated, via a broadcast e-mail, a posting on our official bulletin boards, and in the January 2005 newsletter.
  5. Dick advised the committee the Board of Directors will likely task our committee to keep Bellasera residents fully informed of the proposed shopping center at the southeast corner of Scottsdale Road and Lone Mountain. We agreed to post a copy of the developer's initial site plan on all official bulletin boards in the next few days.
  6. Our next meeting is planned for Wednesday, January 26th, 2005, at 4:00 p.m.
  7. The meeting was adjourned at 5:10 p.m. by unanimous consent.

BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 17 NOV 2004

Present: Dick Chenault, Keith Christian, Jane Hillerson, Patrick Manion, Joe McDade, Emily Shriver, Bart Sotnick

Guest: Carlton Rooks

  1. Keith called the meeting to order at 4:05 p.m., all members present.
  2. The minutes of the meeting held 20 October 04 were approved unanimously as drafted.
  3. The committee again discussed the beta web site designed by Patrick, and made several suggestions which Patrick agreed to include. We agreed to use the Verdana font as the default typeface for the site's pages. Our goal is to "go live" with the new site prior to 1 DEC. Patrick agreed to advise all the committee members prior to its launch. Committee members with an interest in supporting the site will indicate their interest prior to our December meeting.
  4. The committee made no changes to the draft document depicting changes to our community directory, which will be mailed in December with next quarter's dues statement.
  5. We discussed how best to inform Bellasera homeowners of the proposed "Resale Assessment" (RA) recently approved for consideration by the Board of Directors. Carlton Rooks, chairman of the Budget & Finance Committee, was present and agreed to provide a draft description of the RA to Keith prior to 7 DEC. The draft will be reviewed by our committee at the December meeting, and an article published in the January 2005 newsletter, and posted on official bulletin boards. We also discussed the possibility of a community-wide survey on the subject, after the Town Hall meeting planned for late January 2005.
  6. Bart informed the committee he wishes to relinquish the newsletter editor's duties, effective after the March 2005 newsletter is released. The committee agreed to recruit a new editor via the newsletter, and to explore other options if this is unsuccessful.
  7. Our next meeting is planned for Wednesday, December 15th, at 4:00 p.m.
  8. The meeting was adjourned at 5:15 p.m. by unanimous consent.

BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 20 OCT 2004

Present: Dick Chenault, Keith Christian, Jane Hillerson, Patrick Manion, Joe McDade, Emily Shriver, Bart Sotnick

1. Keith called the meeting to order at 4:05 p.m., all members present.

2. The minutes of the meeting held 30 September 04 were approved unanimously as drafted.

3. The committee again discussed the beta web site designed by Patrick, and made several suggestions which Patrick agreed to include. Patrick agreed to advise other members of changes to the site in the days prior to our November meeting, so that we may discuss it further at that time. Emily agreed to coordinate the future posting of photographs on the web site. Dick agreed to work with Anne Marie to locate electronic copies of all the approved policies and regulations that are missing from the web site. Keith will provide information on Bellasera committees and Board of Directors to Patrick for subsequent listing on the web site.

4. The committee reviewed Anne Marie's proposed format and content changes to our newsletter, and agreed to discuss these again at a future meeting.

5. Bart agreed to add meeting times for the Governance, and Ad Hoc Reserve Study committees to the November calendar.

6. Jane reminded all of the importance of keeping the mailbox bulletin board postings current.

7. Our next meeting is planned for Wednesday, November 17th, at 4:00 p.m.

8. The meeting was adjourned at 5:20 p.m. by unanimous consent.


BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 30 SEP 2004

Present: Keith Christian, Jane Hillerson, Joe McDade, Emily Shriver, Bart Sotnick

Absent: Dick Chenault, Patrick Manion

Guest: Bruce Martin

1. Keith called the meeting to order at 5:05 p.m., and a quorum was present.

2. The minutes of the meeting held 25 August 04 were approved unanimously as drafted.

3. The committee discussed the beta web site designed by Patrick, and made the following recommendations: use of serif font wherever possible for easier reading; either eliminate or move the technical description on the home page; make the home page more colorful and graphic; replace the "What's New" button on the home page with one for "Board and Committees", to  include photos and e-mail links to the board members, with a description and current membership of each committee, including a link to a membership application form; expanding the "Photos" button to include completed projects and other activities in our community; use of a broadcast e-mail to community members when the new site is ready. Keith agreed to provide additional information to Patrick prior to our October meeting, when we plan to finalize the new web site content.   

4. The following schedule was agreed upon for the mailbox bulletin board posting responsibilities.

Joe: October & November
Emily: December & January 2005
Keith: February & March 2005
Jane: April & May 2005

Keith will be the alternate throughout the period.

5. Keith agreed to contact Anne Marie regarding: posting the monthly committee meeting schedule and the street resurfacing plan on official bulletin boards, the prop tool for the mailbox bulletin boards, and the mailbox bulletin board posting assignments.  

6. Our next meeting is planned for Wednesday, October 20th, at 4:00 p.m.

7. The meeting was adjourned at 5:50 p.m. by unanimous consent.


BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 25 AUG 2004

Present: Dick Chenault, Keith Christian, Patrick Manion, Emily Shriver, Bart Sotnick

Absent: Jane Hillerson, Joe McDade

Guests: Anne Marie Fitness (first ten minutes), Bruce Martin

1. Keith called the meeting to order at 4:05 p.m., and a quorum was
present.

2. The committee agreed to consider suggestions for changes to our
newsletter, proposed by Anne Marie, our community manger.

3. The minutes of the meeting held 21 July 04 were approved
unanimously as drafted.

4. The committee discussed the recent release of our 2004 community
directory. Keith reported the cost was $787.82, with $800 of
advertising revenue. Keith acknowledged Jane's superb effort of
working with our resident advertisers.

5. Patrick described an extensive array of options available as
future changes to our web site. He indicated a beta site,
http://www.azbellasera.org/testphp, will be ready for review by
our committee members on September 16th.

6. We made a few additional changes to the Committee Membership
Application Form. Keith agreed to forward the final version
to Anne Marie.

7. Keith reported a decision was made to continue the use of
Alphagraphics as our newsletter printing vendor, after a cost
reduction was negotiated.

8. We agreed to discuss changing the current mailbox bulletin board
posting responsibilities at our next meeting.

9. Our next meeting is planned for Thursday, September 30th, at 5:00
p.m.

10. The meeting was adjourned at 5:15 p.m. by unanimous consent.


BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 21 JUL 2004

Present: Keith Christian, Patrick Manion, Emily Shriver, Bart Sotnick

Absent: Dick Chenault, Jane Hillerson, Joe McDade

Guest: Anne Marie Fitness (first ten minutes)

1. Keith called the meeting to order at 4:05 p.m., and a quorum was present.

2. Our new community manager, Anne Marie Fitness, was welcomed by the committee and given a brief overview of our function.

3. The minutes of the meeting held 23 JUN 04 were approved as written by unanimous consent.

4. Keith provided a proof copy of our 2004 Community Directory, and reported that once all the advertisers have seen it, it will go to the printer. We hope to have it ready for distribution around August 1st, with appropriate publicity via the newsletter, web site and bulletin boards.

5. The committee discussed various options to reduce the monthly cost of newsletter distribution. We agreed to change to a lower cost printing vendor for August, and to discuss the other options further at our next meeting.

6. Several new potential projects were discussed. One being to increase the number of residents with computer access. Emily agreed to investigate getting a speaker to come to Bellasera and give a brief introduction to computers. We agreed to explore the idea of distributing some community correspondence by electronic means. Our goal is to reduce the escalating cost of postal mail distribution.

7. We agreed on revisions to the existing Committee Membership Application form, to make it more user friendly, and delete excess verbiage. Keith agreed to incorporate the changes and provide the revised form for committee review in August. We'll also explore putting the form, along with a brief description of each committee, on our web site to make it easier to sign up for a committee.

8. Patrick provided a paper evaluating our current web site, with several options to consider for the future. We agreed to continue this discussion at our August meeting, and Keith agreed to attach Patrick's document to the August meeting agenda e-mail.

9. Bart reported on a proposed article for the newsletter submitted by resident Bob Greenspun. The committee agreed with Bart's evaluation that the content of the piece was not of widespread interest to the Bellasera community.

10. Our next meeting is planned for Wednesday, August 25th, at 4:00 p.m.

11. The meeting was adjourned at 5:25 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 23 JUN 2004

Present: Keith Christian, Jane Hillerson, Patrick Manion, Joe McDade, Bart Sotnick

Absent: Dick Chenault

1. Keith called the meeting to order at 4:05 p.m. A quorum was present.

2. The committee unanimously approved the minutes of the meeting held on 19 May 2004.

3. A random drawing was held to determine the order of advertisements to be placed in the July 2004 edition of our community directory.

4. The committee selected "Peppered Bronze" as the cover and separator page color for the directory. We again selected Despins Printing as the vendor. Jane agreed to show the directory proof copy to each of our advertisers prior to final publication - estimated for mid-July.

5. Patrick shared some of his background, and ideas for the future use of our web site.

6. Keith indicated that at our next meeting we will discuss our responsibilities if we decide to do the newsletter printing in-house. We'll also brainstorm future projects for our committee.

7. We agreed to meet again on Wednesday, July 21, at 4:00 p.m.

8. The meeting was adjourned at 4:55 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 19 MAY 2004

Present: Dick Chenault, Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick

Absent: Patrick Manion

1. Keith called the meeting to order at 4:05 p.m. A quorum was present.

2. The committee unanimously approved the minutes of the meeting held on 21 April 2004.

3. Following Bart's motion, and Joe's second, the committee voted unanimously to elect Keith as chairman.

4. Jane reported to the committee that she has received eight paid advertisers for our July revision to the community directory. The committee decided to place all ad pages in the back of the directory, with a random drawing at our next meeting determining the order of
placement. Jane agreed to contact the Dale Team concerning their color copy submittal.

5. The committee made several changes to the final draft of the Bellasera Rules and Regulations paper provided by Keith. Keith agreed to send the revised document to Janyth for review at the next Board of Directors meeting, and to indicate our preference that this paper be included in the June billing statement mailing.

6. Clayton agreed to make changes recommended by the committee to the Bulletin Board Policy, and provide the revised document to all members. This document will be submitted to the Board for approval as well.

7. The committee reviewed the first draft of the revised community directory, and agreed to verify much of the data for accuracy prior to our June meeting. Keith will validate the information provided via the Change Request Forms. Bart agreed to put a piece in the June newsletter indicating the directory data submittal deadline is 23 June.

8. Jane informed the committee of the difficulty in posting information on the mailbox bulletin board due to the cork backing not being fastened to the back panel. Keith agreed to forward our committee's concerns to the Building & Grounds Committee.

9. We agreed to meet again on Wednesday, June 23, at 4:00 p.m.

10. The meeting was adjourned at 5:25 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 21 APR 2004

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade

Absent: Bart Sotnick

1. Keith called the meeting to order at 4:05 p.m. A quorum was present.

2. The committee unanimously approved the minutes of the meeting held on 18 March 2004.

3. Jane reported soliciting interest from five Bellasera residents interested in advertising in the second edition of our community directory. We decided to set a $100/page ad rate, and Jane agreed to post a notice on our Official Bulletin Boards soliciting additional interest, with a deadline of 17 May.

4. The committee reviewed the current Bulletin Board Policy, and agreed to append the document to: define responsibility for content (Community Manager) and posting (designated Communications Committee member) on the mailbox boards, and to indicate BCA business has priority for the limited space available. Clayton agreed to draft the revision for review at our May meeting.

5. We reviewed the first draft of the Bellasera Rules & Regulations paper, and made changes which Keith agreed to incorporate in the second draft prior to our next meeting.

6. A "Meet the Candidates Night" follow-up discussion indicated the committee essentially agreed with the format used, but suggested stronger moderator action in the future to limit lengthy comments from the audience.

7. We briefly discussed adding a resident comment section to the newsletter and/or web site, and agreed to explore this further at our May meeting.

8. We agreed to meet again on Wednesday, May 19, at 4:00 p.m.

9. The meeting was adjourned at 5:10 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 18 MAR 2004

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick


1. Keith called the meeting to order at 6:30 p.m. All members were present.

2. The committee unanimously approved the minutes of the meeting held on 19 February 2004.

3. After reviewing the agenda for the "Meet the Candidates Night", the committee decided not to make any changes to the format that was used last year.

4. The committee discussed our duties relative to the mailbox bulletin boards, and agreed that that the Community Manager was responsible for content. Individual members will rotate the task of posting material on the eight bulletin boards: Jane-through June 30; Bart-JUL, AUG, SEP; Joe-OCT, NOV, DEC; and Clayton-JAN, FEB, MAR. Keith will be the backup for the entire period.

5. After a discussion of the Bellasera Regulations Handbook, we agreed to significantly reduce the scope of the project. Keith will draft a one-page summary of the CC & R's, Design Guidelines, and By-Laws, for committee review at our April meeting.

6. Bart agreed to put a piece in the April newsletter soliciting interest from residents interested in advertising in our revised community directory. Jane agreed to be the point-of-contact for any interested parties. We plan to continue planning for this project at our next meeting, after a determination is made of indicated interest.

7. We agreed to meet again on Wednesday, April 21, at 4:00 p.m.

8. The meeting was adjourned at 7:40 p.m. by unanimous consent


Communications Committee
Minutes of Meeting held 19 FEB 2004

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick


1. Keith called the meeting to order at 6:35 p.m. All members were present.

2. The committee unanimously approved the minutes of the meeting held on 22 January 2004.

3. Jane reported the Board agreed with our proposal to add advertising to the next edition of the community directory. We decided to put a piece in the April newsletter soliciting interest from Bellasera commercial interests.

4. Janyth has advised Keith that no applications have been received for the vacant positions on the Board. Keith agreed to post a notice on the mailboxes reminding residents of the opportunity, and Clayton agreed to add a notice on our web site.

5. We discussed our committee's input to next year's budget and decided the following. We will propose buying a new machine (~$2600) capable of printing the monthly newsletter, in lieu of using an outside vendor ($3600/year). We decided not to request any additional funds for adding capability to our web site.

6. We reviewed draft content of the Bellasera Regulations Handbook, and agreed to continue this effort at our March meeting.

7. Keith reported he had an initial web site training session with Clayton. We also agreed it would be beneficial to have a back-up for editing the newsletter.

8. We agreed to meet again on Thursday, March 18th, at 6:30 p.m.

9. The meeting was adjourned at 7:45 p.m. by unanimous consent


Communications Committee
Minutes of Meeting held 22 JAN 2004


Present: Keith Christian, Jane Hillerson, Joe McDade

Absent: Clayton Loiselle, Bart Sotnick

1. Keith called the meeting to order at 6:40 p.m. A quorum was
present.

2. The committee unanimously approved the minutes of the meeting
held on 18 November 2003.

3. Jane's report, regarding Board response to our proposal to
add advertising to the next edition of the community directory,
was deferred until our February meeting.

4. We discussed ways to improve communication between the Board
and the community, and specifically, information concerning the
recent special Board meeting regarding our management
contractor. Keith agreed to provide the consensus of this
discussion to Board Chairman, Dick Chenault.

5. Next meeting we will discuss draft content of the Bellasera
Regulations Handbook. Members are asked to mark-up content for
the following sections: By-Laws (19 pp) - Clayton & Bart; CC & R's(53 pp) - Jane; Design Guidelines - Keith (pp 1-26), Joe (pp 27-51).

6. The committee reviewed and approved the Board of Directors
election time line provided by Keith.

7. There were no newsletter or web site issues or concerns.

8. We agreed to meet again on Thursday, February 19th, at 6:30 p.m.
9. The meeting was adjourned at 7:25 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 20 NOV 2003

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade

Absent: Bart Sotnick

1. Keith called the meeting to order at 6:05 p.m. A quorum was
present.

2. Keith informed the committee that Carolyn Stewart has resigned from the committee.

3. The minutes from our meeting of October 23rd were approved,
unanimously, as written.

4. The committee approved the final draft of the update to the
Bellasera Community Directory, to be mailed with next month's billing statement.

5. After a discussion of the issues involved with adding advertising pages to the next issue of the community directory, the committee voted 3-1 (Clayton, opposed) to explore covering the printing cost with ad revenue from resident commercial entities. Jane agreed to inform the Board of Directors of our intent at the December 8th meeting, and to solicit their approval.

6. We discussed the plan to proceed with the Bellasera Regulations Handbook. Clayton agreed to provide electronic copies of the Bellasera CC & R's, By-Laws, and Design Guidelines via e-mail to each member. Committee members will highlight significant parts of each assigned document and discuss at our January meeting.

7. We agreed to continue a discussion on how to improve communication between residents and Board members at our next meeting.

8. We plan to solicit a new committee member via a newsletter piece and bulletin board posting.

9. Our next meeting is planned for Thursday, January 22, 2004, at five o'clock (5 p.m.)
10. The meeting was adjourned at 7:15 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 23 OCT 2003

Present: Keith Christian, Clayton Loiselle, Bart Sotnick

Absent: Jane Hillerson, Joe McDade, Carolyn Stewart

1. Keith called the meeting to order at 6:00 p.m. A quorum was present.

2. The minutes from our meeting of September 18th were approved, unanimously, as written.

3. The committee reviewed the initial draft update to the Bellasera Community Directory, and suggested several changes that will be included in the final version to be provided by Keith at our November meeting.

4. The proposed Bellasera Regulations Handbook was discussed, and it was agreed that detailed reference to existing facility regulations (clubhouse, bulletin boards, et al) will not be included. We agreed to divide up responsibility for content as follows: By-Laws - Clayton & Bart; CC & R's - Carolyn & Jane; Design Guidelines - Keith & Joe. Indicated committee members will be asked to report on content to be included in the handbook at our next meeting.

5. The committee agreed with Keith's proposal to renew our domain name (azbellasera.org) for five years, at a cost of $95 ($19/year).

6. We agreed to inform the community manager of our preference for the proposed mailbox bulletin board design from Door & Screen Company.

7. Our next meeting is planned for Thursday, November 20th, at 6:00 p.m.

8. The meeting was adjourned at 6:55 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 18 SEP 2003

Present: Keith Christian, Jane Hillerson, Joe McDade, Bart Sotnick

Absent: Clayton Loiselle, Carolyn Stewart

1. Keith called the meeting to order at 6:05 p.m. A quorum was present.

2. The minutes from our meeting of August 24th were approved, unanimously, as written.

3. Keith provided a vendor cost estimate for a community visitor placard. Following discussion, the committee voted unanimously not to pursue this idea, due to the relatively high cost of printing the placards.

4. The committee discussed possible future projects, and decided to begin initial work on a Bellasera Regulations Handbook. As now conceived, the handbook will be an abstract of significant parts of the existing Bellasera CC & R's, Design Guidelines, and By-Laws. We agreed to develop an outline for the project at our next meeting. Jane agreed to ask Janyth for sample handbooks from other associations.

5. We discussed future newsletter content changes, including possibly eliminating the calendar to make more space. Keith agreed to provide a listing of Bellasera newcomers for the November newsletter. Bart agreed to add a brief news item soliciting changes/corrections to our recently published community directory.

6. Jane reported on potential community advertisers in the next edition of the directory, to help defray the cost of printing.

7. Our next meeting is planned for Thursday, October 23rd, at 6:00 p.m.

8. The meeting was adjourned at 7:20 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 21 AUGUST 2003

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade,
Bart Sotnick

Absent: Carolyn Stewart

1. Keith called the meeting to order at 6 p.m. A quorum was
present.

2. The minutes from our meeting of July 24th were approved,
unanimously, as written.

3. The committee reviewed and made changes to the 2nd revision of
the motion to the Board of Directors resolving to install
mailbox bulletin boards. Following Jane's motion, and Joe's
second, the motion to submit the revised document was passed 4-0.
Keith, Jane, Joe, and Bart voting for, Clayton abstaining.

4. Keith provided a sample community visitor placard for
consideration. Following a discussion concerning various
security and procedural issues concerning its use, Keith agreed
to provide a cost estimate for printing placards at our next
meeting.

5. Bart suggested updates to our community directory could be
distributed with the quarterly statements mailed to all
residents. We agreed that the first revision sheet could be
mailed in December of this year. Keith will provide a draft of
the additions and changes to the directory at our October
meeting.

6. Jane agreed to provided a newcomers packet to the Board of
Directors for their review.

7. Keith agreed to send a broadcast e-mail to all residents with
an e-mail address that are not currently receiving the
newsletter via e-mail. The message will solicit recipients to receive
the newsletter only by e-mail.

8. At our next meeting we agreed to consider future projects for our
committee.

9. Our next meeting is planned for Thursday, September 18, at
6:00 p.m.

10. The meeting was adjourned at 7:05 p.m. by unanimous consent.


Communications Committee
Minutes of Meeting held 24 JULY 2002

Present: Keith Christian, Jane Hillerson, Bart Sotnick, Carolyn Stewart

Absent: Clayton Loiselle, Joe McDade

1. Keith asked all members to notify him if they are unable to attend future committee meetings, in order to ensure that a quorum is present.

2. Bart provided the committee with literature from one vendor describing an outdoor bulletin board, suitable for use on our mailboxes. Jane will explore the local market for additional vendors. We agreed to continue discussion of this project at our next meeting.

3. Jane and Carolyn will begin editing the rough electronic version of our CC & R's for posting on the web site. Estimated completion date is prior to our September meeting.

4. We continued planning an improved community directory. Each resident's name, address, lot number will be included. Optional fields will be for phone, e-mail and secondary address. An owner who specifically requests exclusion from the directory will not be named. Bart agreed to put an item in the September newsletter regarding the proposed directory, with a solicitation for information from residents. Jane provided a sample directory format that was well-received, and she will investigate additional data sources for the directory. Carolyn agreed to collate the data, using Excel software.

5. Our committee discussed potential new features for the newsletter, such as general real estate information, and a "meet your neighbor" piece. Bart will solicit help from other committee members on additional items for the newsletter.

6. Our next meeting is planned for Wednesday, August 14, at 6:00 p.m.

7. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 26 JUN 03

Present: Keith Christian, Clayton Loiselle, Jane Hillerson, Bart Sotnick, Carolyn Stewart

Absent: Joe McDade

1. The meeting was called to order in the club house at 6:00 p.m. by Keith, Chairman. A quorum was present.

2. The committee reviewed the final draft of the community directory and Keith reported that he and Clayton plan to meet with Despins Printing next Tuesday (1). We discussed how copies of the directory will be distributed. We decided to publicize the availability via posters on club house bulletin boards, mailbox stations, notice on our web site, and in the August newsletter. One copy per address will be provided by the Community Manager, either by pickup at the club house or by mail for out of town residents.

3. We decided on two long range projects: adding interactive features to our web site, and providing community Internet access via a computer in the club house. Further discussion is planned at our next meeting.

4. Keith provided a draft resolution to submit to the Board of Directors that would authorize the Community Manager to contract with Door and Screen Company to install mailbox bulletin boards. After the resolution was revised, the committee voted 4-1, with Clayton voting no, to submit the revised resolution to the Board.

5. We discussed several issues related to the newsletter and web site. One was to archive committee meeting minutes dating back one year on our web site.

6. Our next meeting is planned for Thursday, July 24th, at 6:00 p.m.

7. The meeting was adjourned by unanimous consent at 7:25 p.m.


Communications Committee
Minutes of Meeting held 29 MAY 03

Present: Keith Christian, Clayton Loiselle, Joe McDade, Bart Sotnick, Carolyn Stewart

Absent: Jane Hillerson

1. Following Bart's motion, and Joe's second, Keith was unanimously elected to serve as chairman of the committee.

2. Joe informed the committee that he had met with the prospective directory printing vendor and provided a current cost estimate, $605.80, for 400 copies. Format would be 22, 5.5 x 8.5, double sided, pages with front and back hard cover, bound by Plastikoil.

3. The committee reviewed a final draft of the improved directory. Keith agreed to make the changes agreed upon and forward the revised files to Clayton for collation. Clayton agreed to return the single Acrobat file to Keith for submission to the Board of Directors.

4. The committee agreed with Keith's proposal to open several new *@azbellasera.org e-mail addresses.

5. Information archive on our web site was discussed, and we agreed to retain all minutes from the Board of Directors and the Modifications Committee. Archive duration of minutes from other committees was deferred until our next meeting.

6. The next meeting of the committee is planned for Thursday, June 26, at 6 p.m.

7. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 24 APRIL 03

Present: Keith Christian, Jane Hillerson, Joe McDade

Absent: Clayton Loiselle, Bart Sotnick, Carolyn Stewart

1. The committee discussed the final steps required before the improved directory project is completed. Joe agreed to contact the preferred printing vendor, and e-mail the current cost estimate, along with the names of other bidders, to Keith. We agreed to make every effort to submit an electronic copy of the directory to the Board of Directors prior to their May meeting.

2. Keith reported 66 residents have agreed to e-mail delivery of the newsletter, and 171 residents have e-mail addresses that may be used for important community notices via broadcast e-mail. Keith also suggested various possibilities for using the mail server at our web site host -azbellasera.org. The latter topic will be discussed further at our next meeting.

3. Jane reported on the on-going effort to add community regulations to our web site. By-Laws are posted; CC & R's are completed, but not posted; the Design Guidelines are in-work.

4. Members were encouraged to submit story ideas for the monthly newsletter to Bart, in our continuing effort to improve the newsletter content.

5. Our next meeting is planned for Thursday, May 22, at 6:00 p.m.

6. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 20 MARCH 03

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Bart Sotnick, Carolyn Stewart
Absent: Joe McDade

1. The committee made minor changes to the one page summary of responsibilities of the Board of Directors and standing committees provided Joe. Keith will forward the changes to Joe so the document can be finalized.

2. The draft improved community directory was reviewed and we agreed that in order to complete the data verification, the following additional action was required. Carolyn will verify the names and addresses of all residents listed without phone numbers. Keith will verify data by phone for residents Quinn through Ricciardi; Jane for Riffle through Salomone; Bart for Schrieber through Shriver; Joe for Silverman through Stewart. Residents contacted by phone will be given the option of newsletter e-mail delivery. Changes/additions to existing data should be provided to Keith prior to our next meeting.

3. The "Meet the Candidates" agenda and format was discussed and the following was agreed upon. Keith will make the introductions, explain the election process, give each candidate an opportunity for an opening statement, pose three prepared questions, and conclude by taking questions from the audience. Keith will e-mail the agenda and the prepared questions, to all candidates no later than 29 March, with a cc to all Communications Committee members.

4. We discussed the proposal from the Budget and Finance Committee to reduce the annual number of monthly newsletters from 12 to 9. Following Jane's motion, and Carolyn's second, the committee voted unanimously to continue with 12 newsletters per year, in order to maintain optimum community-wide communication.

5. Our next meeting is planned for Thursday, April 24, at 6:00 p.m.

6. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 20 FEBRUARY 03

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick

Absent: Carolyn Stewart

1. Following Bart's motion, and Joe's second, the committee unanimously approved the following motion: to forward the mailbox bulletin board description and cost estimate from Door & Screen Company to the Budget and Finance Committee for consideration in next year's budget. A copy will also be provided to the Building and Grounds Committee.

2. The committee reviewed the first draft of the Board of Directors and standing committees summary provided by Joe. Joe agreed to make the appropriate changes and provide the final draft at our next meeting.

3. We agreed on these changes to the content and format of the improved community directory: renters will be indicated by asterisk; in the name field of the address list, unlisted owners will be shown as "Occupant"; all data will be verified by the committee before publication. Clayton agreed to revise the database and spreadsheet files, and provide them all members. Keith will assign each committee member an equitable portion of data to be verified prior to our next meeting. Each member is responsible to provide updated information to Keith, who will return the master revised spreadsheet file to Clayton. Joe agreed to verify the availability of the directory printing vendor.

4. The committee agreed to include only the names of candidates for the Board of Directors in the March newsletter. Keith agreed to provide candidate biographical information, gleaned from the application form, to Janyth no later than 7 MAR. After review by Janyth, and insertion in the 10 March dues and annual meeting mailing, the bio info will be provided to Bart and Clayton for inclusion in the newsletter and web site, respectively.

5. Our next meeting is planned for Thursday, March 20, at 6:00 p.m.

6. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 23 JANUARY 03

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick,
Carolyn Stewart

1. The committee revised the Board of Directors Candidate Application Form, and discussed ways of publicizing the need for candidates. Keith agreed to provide the revised form to all members as an attachment to the draft meeting minutes. Clayton agreed to add a notice on our web site, and contact resident Frank Biondo about making a poster for the club house bulletin boards and entrances.

2. We discussed the improved community directory, and decided to include renter's names (in italics) and to make a separate listing for household residents with different last names. Keith agreed to make these changes to the database, and provide the file to Clayton prior to our next meeting.

3. Keith reported the expected mailbox bulletin board bid had not been received, and this item was deferred until our February meeting.

4. Bart provided the February newsletter front page, with information about the upcoming election; Clayton supplied a Bellasera street map now on our web site; Jane made available a page originated by the Activities Committee for the Newcomer Packet. All three were favorably received by committee members. Joe agreed to draft a one page summary of the responsibilities of the Board of Directors and standing committees, for inclusion in the Newcomer Packet, for review at our February meeting.

5. Our next meeting is planned for Thursday, February 20, at 6:00 p.m.

6. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 17 DECEMBER 2002

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick

Absent: Carolyn Stewart

1. Keith reported the expected mailbox bulletin board bid had not been received, and this item was deferred until our January meeting.

2. Keith and Clayton provided draft copy for the improved community directory. The committee discussed and came to agreement on various format changes for the sections of the document. Clayton agreed to provide an Excel file, including the resident source data, to Keith. Jane agreed to ask the Community Manager to update the existing limited directory prior to 10 JAN 03. Keith will use this update to supplement and revise the Excel data file, and return to Clayton. Joe agreed to contact our selected print vendor to confirm their interest in the job.

3. We discussed ways to include timely Board meeting highlights in the newsletter, and also provided feedback to Bart on proposed newsletter content.

4. Jane provided a sample of the information packet that is given to new residents by the Community Manager. The committee believes the existing information is comprehensive, but can be enhanced. Jane agreed to ask the Activities Committee to provide a one page summary of regular community social activities. Our committee will work to include a summary of the function of various standing committees, and the Board of Directors.

5. Our next meeting is planned for Thursday, January 23, at 6:00 p.m.

6. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 19 NOVEMBER 2002

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Bart Sotnick

Absent: Joe McDade, Carolyn Stewart

1. The committee reviewed the mailbox bulletin board drawings from Door & Screen Company, and agreed on a 12"W x 28"H form factor. Keith will ask the company for a cost estimate, and provide same at our December meeting.

2. We reviewed the first draft of the introductory pages to the improved community directory provided by Keith. Appropriate changes agreed upon will be included in the second draft to be reviewed at our next meeting. Clayton reported he's received an initial owner information data file from CCMC, and that he will have a first draft of the name, address compilation pages done prior to our December meeting.

3. Our committee agreed that the idea of a Bellasera information pamphlet/packet was a good idea, and would be included as a future committee project. Jane agreed to ask Janyth what information is required/requested for new or prospective residents, and report back at our next meeting.

4. We discussed several newsletter and web site issues, with Jane agreeing to provide highlights of future Board of Directors meetings to Bart for inclusion in the newsletter. Clayton reported the transition of our web site to a new host server had gone smoothly. We agreed to a newsletter item thanking resident Bob Littlefield for past use of his server.

5. Jane reported that conversion of the CC & R's to electronic form is nearly completed, with an anticipated start soon on the Design Guidelines. Completion for the latter is planned for January 2003.

6. Our next meeting is planned for Tuesday, December 17, at 6:00 p.m.

7. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 24 OCTOBER 2002

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick

Absent: Carolyn Stewart

1. Pending receipt of a bulletin board bid from Door & Screen Company, the committee deferred further discussion of this project until our November meeting.

2. The committee discussed format and content of our improved community directory. We agreed to use Jane's sample as a boiler plate. The following sections will be included: introductory section (Directors and Committee Chairpersons name, phone, e-mail; frequent phone numbers; Bellasera background; disclaimer; blank phone number page); alpha sort by last name of all homeowners (lot no., name, local address, phone, e-mail address); numerical sort by address (address, name); alpha sort by last name (name, alternate address). The local address section will include an indication (*) that a homeowner has an alternate address listing.

3. Keith will draft the introductory section, with inputs from Jane (frequent phone numbers), and Joe (Bellasera background). Clayton and Carolyn will use the source data from CCMC to draft the format described above. The committee will review the first draft directory at our next meeting.

4. Jane reported the following status on paper to electronic document conversion: By-Laws, completed; CC & R's, nearing completion; Design Guidelines, future.

5. Clayton reported the web site has been down due to problems with the host server. Following a motion by Jane, and a second from Bart, the committee voted unanimously to find a new commercial server site. Keith and Clayton will explore possible vendors. Clayton agreed to send an e-mail to resident Bob Littlefield thanking him for the gratis use of his server.

6. We discussed future e-mail distribution of the newsletter, and decided as an initial step Bart will ask Janyth to send the November newsletter in Adobe Acrobat format to all residents that have provided an e-mail address. The committee agreed the newsletter should continue to be mailed to all residents, at least for the next few months.

7. Our next meeting is planned for Tuesday, November 19, 6:00 p.m., at the club house.

8. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 26 SEPTEMBER 2002

Present: Keith Christian, Clayton Loiselle, Joe McDade, Bart Sotnick, Carolyn Stewart

Absent: Jane Hillerson

1. Bart provided a revised cost estimate of $2060 (plus installation) from Allen Office Supplies for mailbox bulletin boards. After discussion, Bart and Carolyn agreed to investigate other possible sources for the boards, and report back to the committee at our October meeting.

2. Joe provided three estimates from local vendors for printing an improved community directory. The consensus was that Despins Printing was our preferred bidder of the three. Joe agreed to determine if our newsletter printer is a possible source. We also discussed the software and format for the directory, and agreed that it should be updated annually. Follow-on discussion will continue at our October meeting.

3. Carolyn reported that proofing of the Bellasera Design Guidelines is continuing.

4. Clayton reported on additional enhancements to our web site, including adding links for the Acrobat web site, and the Acrobat newsletter file.

5. Our next meeting is planned for Thursday, October 24, at 5:00 p.m.

6. The meeting was adjourned by unanimous consent.


Communications Committee
Minutes of Meeting held 14 AUGUST 2002

Present: Keith Christian, Jane Hillerson, Clayton Loiselle, Joe McDade, Bart Sotnick

Absent: Carolyn Stewart

1. Jane provided additional data on mailbox bulletin boards. Following more discussion, the committee voted four to one (Clayton voting "no") to forward the following recommendation to the Board of Directors, via the Building and Grounds Committee: install the bulletin board from Allen Office Supplies, as described during our July meeting, on each of the community's eight mailbox stations. Estimated cost for the boards (not including installation) is $1600. Keith agreed to pass the committee's recommendation to the Building and Grounds Committee Chairman.

2. Bart provided the committee a draft improved community directory story for the September and October Newsletters. The committee agreed with the content of the story, with a few minor changes. Joe agreed to get a cost estimate for printing and binding the directory prior to our meeting next month. Jane will confirm with Janyth the availability of the Access data base file used by CCMC. Clayton agreed to use this data source for developing the directory content.

3. Clayton provided a status report on future changes to our web site, and gave a copy of the scanned Bellasera Design Guidelines to Jane (and Carolyn) for proofing.

4. Our next meeting is planned for Thursday, September 26, at 6:00 p.m.

5. The meeting was adjourned by unanimous consent.


Long Range Planning Committee

Long Range Planning Committee
Meeting Minutes
March 03, 2004

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M. Committee Members present included:
- Chenault, Richard
- Gleason, Mary
Absent Johnson, David
- Luse, Sharon
- Price, Melissa
- Quinn, Patrick
- Simpson, Michael
- Storer, John
- Tack, Robert

The Minutes of the LRPC Meetings held February 25, 2004 were circulated via e-mail, modified accordingly, and unanimously approved.

Dick Chenault informed the committee of committee rules by reading from the Robert's Rules of Order handbook. Specifics included:
- The bylaws of our community provide for establishing charters for committees, issuing instructions to the committee and appointing people to the committees.
- When a committee submits a report to the Board of Directors, no date is required as the date is recorded as the date of submittal to the Board.
- Contents of the report are to be grouped at the end of the report.
- The content must be agreed on by the majority of the committee.
- The chairman makes a verbal report to the Board
- The Board assumes receipt of the document and then discusses (debate) it
- Any committee member can make a comment
- The report can be signed by all members or by the chairperson for the committee
- A Minority Report may be presented verbally to the Board by a member representing all members of the minority, along with a written Report.

Dick indicated there is no mention of a "non-concurrence statement' per se in the Robert's Rules of Order.

Discussion took place between members regarding whether committee members had a responsibility to look at associated funding for a project.

John Storer moved to approve the Long Range Plan. The motion was seconded by Dick Chenault. The Long Range Plan was approved with a vote by Patrick Quinn, Bob Tack, Dick Chenault, John Storer and Sharon Luse. Members disapproving were Mike Simpson and Mary Gleason. Melissa Price abstained.

After much discussion of the recent survey and whether the survey adequately explained to residents a future clubhouse expansion/renovation, Mike Simpson moved to remove all references to the community survey results. John Storer seconded the motion. Members in favor of the motion were Mike Simpson, John Storer and Dick Chenault. Members opposing removal of the references were Patrick Quinn, Melissa Price, Sharon Luse and Bob Tack. The motion was denied.

The committee discussed whether the committee should recommend a future survey be taken before money is spent on any architectural studies, or the Ramada or clubhouse expansion projects.

Melissa Price called for a vote on the cover letter with the proposed modifications.

¡ Remove the date
¡ Remove the verbiage "[Not included in the survey.]" from the Pool Shade Ramada and Clubhouse Expansion projects.
¡ Add: "[Clubhouse Renovation - Community Survey: 69% support vs. 30% non-support] under the Clubhouse Expansion project
¡ Add: Asterick after Clubhouse Architectural Study, Pool Shade Ramada Architectural Study, Pool Shade Ramada and Clubhouse Expansion projects - indicating "A future survey is recommended to delineate these subject projects."
¡ The last paragraph was revised to indicate the vote taken and members voting record, along with the deletion of the words Non-Concurrence Statements.

John Storer seconded the motion. The vote was unanimously approved. It was decided that in the interest of time and coordination, Melissa Price would sign this report as chairperson representing the committee members.

Action: Melissa Price agreed to revise the cover letter and send via e-mail to committee members before the submittal to the Board of Directors at their next meeting, Monday, March 22. Melissa encouraged all committee members that could attend the Board Meeting to be there to answer questions and offer support.

Mike Simpson will revise the Minority Report to include points, comments by Melissa Price and Mary Gleason.

Next Meeting: The committee agreed to meeting again on an "on call" basis.

Bob Tack moved to adjourn the LRPC meeting, John Storer seconded the motion, and it was unanimously approved at 4:00 P.M.

Respectfully submitted,

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
February 25, 2004

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M. Committee Members present included:
- Chenault, Richard
Absent Gleason, Mary
- Johnson, David
- Luse, Sharon
- Price, Melissa
- Quinn, Patrick
- Simpson, Michael
- Storer, John
- Tack, Robert

The Minutes of the LRPC Meetings held February 18, 2004 were circulated via e-mail, modified accordingly, and unanimously approved.

The committee members reviewed and discussed the draft Long Range Plan FY 2004-2005 proposed by Dick Chenault. Dick inserted demographic data, and other modifications suggested by members at the previous LRPC meeting, and draft 3 was approved by the committee. Appendix B was discussed and the following modifications suggested to the appendix and associated project sheets:

2-Solar Heating title changed to 'Solar Supplement to Pool Heating,' and the cost changed to $35,000 to more accurately reflect the estimate. This change in cost will also change the Source total line for 2006/7.

3-Clubhouse Door Alarms title was changed to 'Clubhouse Security' as the project sheet details the door alarm equipment.

4-Camouflage Utility Boxes title is to be changed on project sheet and delineate a uniform, desert-friendly, solid color of paint.

5-Clubhouse Expansion/Enhancement was changed to 'Clubhouse Expansion' to reflect expansion costs separate from those funds that might be available from the replacement Reserve Budget.

5S-Clubhouse Architect Study was added to separate out the cost of an architectural/ engineering study of the clubhouse.

6-Pool Shade Ramada project sheet will be revised to separate out the cost of an architectural/ engineering study from the actual project cost for a pool shade ramada, and delinate measurements.

6S-Ramada Architect Study project sheet was added to separate out the cost of an architectural/ engineering study for a pool shade ramada.

Dick Chenault moved to amend Appendix B by changing the 'Dues' line to read "Unfunded" and change the amount in 2005/6 to $2,750. He will also delete the "Reserves" line. John Storer seconded the motion and the motion was unanimously approved.

Bob Tack made a motion to include several potential sources for funding in the cover letter to be submitted to the Board of Directors with the Long Range Plan. Mike Simpson seconded the motion, and the motion was unanimously approved. Potential sources to be sited in the letter include:

- Reassess the utilization of funds currently established for roads.
- Increase the Long-Range Reserve Enhancement Fund by an additional $10,000 per year.
- Look at building up the basic Reserve fund at a slower rate (but keep total dues at the current rate).
- Institute a 1/8% sales tax to the community membership, which would fund Long Range projects.
- Institute a Special Assessment to the community membership to cover the unfunded Long Range Plan projects (lease favorable choice).

Action: Responsible members agreed to update project sheets and forward them to Melissa. Dick Chenault will revise Appendix B and forward to the committee members. Melissa will update project sheets and distribute a cover letter for committee member's comments.

Next Meeting: The next regularly scheduled monthly meeting is on Wednesday, March 3, 2004 at 3:00 PM at the Clubhouse. This will be the final meeting of the LRPC this year. The Long-Range Plan will be finalized for submittal to the Board of Directors at their March 22 meeting.

David Johnson moved to adjourn the LRPC meeting, John Storer seconded the motion, and it was unanimously approved at 4:45 P.M.

Respectfully submitted,
Originally signed by
Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
February 18, 2004

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M. Committee Members present included:
- Chenault, Richard
Absent Gleason, Mary
- Price, Melissa
- Quinn, Patrick
- Simpson, Michael
- Storer, John
- Tack, Robert
Visitor Antsberger, Paul, Chr., Bldg. & Grds. Committee
Visitor Luse, Sharon
Visitor Weissner, Bob

The Minutes of the LRPC Meetings held November 19, 2003, January 07, and February 04, 2004 were circulated via e-mail, modified accordingly, and unanimously approved.

The committee members briefly reviewed and discussed the draft Long Range Plan FY 2004-2005 proposed by Dick Chenault. Dick will insert demographic data, consider other modifications suggested by members, and resubmit a draft for review and finalization at the next meeting.

Dick Chenault distributed a summary of the community survey results. The committee then reviewed a list of projects for submittal to the Board of Directors for mid and long-range funding. Following is a brief synopsis of discussions regarding each proposed project:

Gate Access Control System - This project is placed "on hold" at this time until the ad hoc committee assigned by the Board of Directors makes a final report/recommendation at the end of February 2004. Mike Simpson, a member of the ad hoc committee, will inform the LRPC as to their findings/recommendations.

Median Lighting - Paul Antsberger presented a detailed overview of past and current lighting conditions within Bellasera. After a discussion on the merits of solar lighting, and Paul's recommendation to delete this option based on performance and longevity data obtained from building contractors, the committee unanimously voted to delete solar lighting as an option for this project. John Storer moved to approve the project for median ligts in the amount of $10,000 in the 2005-2006 time frame. This $10,000 is an estimate based on the cost to add electricity in two areas; (in priority order) 1) the Corva corridor lighting of the trees, and 2) the Brisa corridor lighting of the trees, and 3) other possible enhancement lighting, e.g., the Bellasera monument at the junction of the Portobello entrance drive and Corva. Additionally, this funding recommendation will include the suggestion that once approved, this project be turned over to the Buildings & Grounds Committee for a final study, bid oversight, and implementation. Paul Antsberger volunteered to obtain further electrical installation cost estimates. The motion was unanimously approved. Bob Tack will revise and update the project sheet for the next meeting.

Clubhouse Security - The inclusion of $2,000 funding for alarming of doors in the clubhouse was discussed. A four to two vote by committee members approved this project for implementation in the 2005-2009 timeframe. Bob Tack will update/revise the project sheet for the next meeting.

Solar Heating of the Pool - This project was discussed at length. Discussion topics included, the initial investment estimate of $30,000, monies saved annually, potentially obtaining a loan so that the initial investment could be amortized over time, member experiences with solar heating and member discussions with others that have used solar heating. Dick Chenault moved that the committee approve including this project in its long-range recommendations, to be scheduled in the 2006-7 timeframe when more information has been obtained. John Storer seconded the motion. The motion was approved three to one, with one member abstaining.

Camouflage Communication Boxes - Discussions included the pros and cons of painting electrical/communication boxes (in the common areas only) a desert friendly color, utilizing local artists' talent, and installation of iron screens similar to the electrical/communication boxes located at the corner of Pima and Lone Mountain Road. It was determined that the ironwork proposed would probably be very expensive, and that local artists are not interested. A motion was made, seconded, and unanimously approved to include this project for funding of $750 for solid color painting only in the 2005-6 timeframe. The motion was approved.

Melissa Price asked for a discussion as to whether the Clubhouse Renovation/Expansion projects should be delineated one-by-one in the Long Range Plan. This request was based on Bob Weissner's previous comments during the February 4 meeting that specific areas should be renovated in priority order, as well as giving the Board and Community an opportunity to express opinions regarding renovation/expansion of specific areas of the clubhouse. Patrick Quinn moved to keep all the elements together in one project for funding as a whole at this time until after an architectural/engineering study had been completed. This motion was approved four to two.

Clubhouse Renovation/Expansion - Three motions were made. The first motion was to recommend the Board of Directors fund $20,000 for an architectural/engineering study during the 2008 timeframe. This study will address the current clubhouse configuration and use for exercise and equipment, meetings, storage, cooking, and management. This study will provide the Bellasera Board with objective data for management decisions regarding the Club House and facilities growth. This motion was approved by a committee vote of four members in favor to two members opposed.

The second motion was to include the Clubhouse Renovation/Expansion project in the long-range recommendations, to be funded at an estimated $200,000, and scheduled in the 2010-14 timeframe when more information has been obtained. This motion was approved by a committee vote of four members in favor to two members opposed.

Bob Tack moved that a recommendation be submitted to the Board indicating they would need to take steps now and direct the Finance Committee to look at funding sources available for enhancements to the community. Patrick Quinn seconded the motion. This motion was approved by a committee vote of three members in favor to one member opposed. Mike Simpson and Melissa Price abstained. Mike Simpson will update/revise the Clubhouse Renovation/Expansion project sheet for the next meeting.

Clubhouse Pool Shade Ramada - A motion was made to recommend the Board of Directors fund $5,000 for an architectural/engineering study during the 2006 timeframe. This study will address the current pool shade configuration, and provide the Bellasera Board with objective data for management decisions regarding a Pool Shade Ramada addition. This motion was approved by a committee vote of four members in favor to two members opposed.

A second motion was made to include the Clubhouse Pool Shade Ramada project in the mid-range recommendations, to be funded at an estimated $50,000, and scheduled in the 2007-2008 timeframe when more information has been obtained. This motion was approved by a committee vote of four members in favor to two members opposed. Patrick Quinn and Mary Gleason will update the Clubhouse Pool Shade Ramada project sheet for the next meeting.

Mike Simpson voiced his strong objection to the Pool Shade Ramada project and will provide a Minority Report to be submitted to the Board of Directors with the LRPC's Mid- and Long-Range Plan.

Dick Chenault voiced his objection to the Pool Shade Ramada due to the estimated cost of the project versus probable utilization.

Next Meeting: It was decided to meet a third time during the month of February in order to complete the goal of the LRPC to provide a Long Range Plan to the Board by March 22. The next meeting is scheduled for February 25, 2004.

Responsible members agreed to update project sheets for the next meeting. Mike Simpson will provide members a copy of the pool solar heating economic analysis provided by Helicol.

A detailed review of the Reserve Budget and items that could be used for mid and long-term clubhouse projects will be discussed. Discussions will also include whether to recommend to the Board a delay in reaching the goal of fully funding the Reserve Budget (longer than the originally projected five years); along with discussion regarding recommendations to the Board supporting a 1/8% Bellasera sales tax, and/or other funding source ideas for mid and long-range project plans.

A motion was made to adjourn the LRPC meeting, seconded, and unanimously approved at 5:20 P.M.

Respectfully submitted,

Original signed by

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
February 04, 2004

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M. Committee Members present included:
- Chenault, Richard
- Gleason, Mary
- Price, Melissa
- Quinn, Patrick
- Simpson, Michael
Absent Storer, John
- Tack, Robert

Guest residents included Sharon Luce and Bob Weissner.

The results of the recent survey were discussed. Dick Chenault moved that the LRPC consider the recent survey results from the community as non-binding input, and use their discretion to make long-range planning recommendations for submittal to the Board; indicating to the Board the survey results associated with specific recommendations. The motion was approved with a five to one vote.

The LRPC reviewed the results of the survey, taking a vote as to their approval of recommending particular projects for inclusion in the LRPC's near-term and mid-range plan for submittal to the Board of Directors. Following are the results of the voting:

Dick Chenault indicated the Board had appointed residents to investigate the current gate access system and make recommendations for upgrading the current system's software and/or make other changes to the current setup.

Gate Access System - It was agreed that the ad hoc committee assigned this project will also make a report to the Long Range Planning Committee. Mike Simpson is a member of this group and agreed to provide this team's recommendations to the LRPC by March 3. A vote by the LRPC as to whether to include the gate access system upgrade/change in recommendations to the Board was tabled until after receiving the ad hoc committee's recommendations.

Meeting Minutes
February 04, 2004

Median Lighting - LRPC Approved six to zero
Survey Results: Approved 53% to 47%
[Bob Tack will determine sites and discuss solar light testing results with the Buildings & Grounds Committee, reporting back to the LRPC at the next meeting, February 18.]

Clubhouse Security - Approved four to two
Survey Results: Disapproved 58% to 42%

Pool Solar Heating - Approved four to two
Survey Results: Approved 53% to 47%

Camouflage Communication Boxes - Approved four to two
Survey Results: Approved 62% to 38%
[Mary Gleason will submit a recommendation to the Buildings & Grounds Committee.]

Clubhouse Barbecue - Disapproved - three to three
Survey Results: Disapproved 81% to 19%

Benches - Disapproved - four to two
Survey Results: Disapproved 53% to 47%

Golf Practice Area - Disapproved five to zero
Survey Results: Disapproved 79% to 21%

Basketball Court Fencing - Disapproved - six to zero
Survey Results: Disapproved 83%

Clubhouse Renovation - Approved - five to one
Survey Results: Approved 69% to 30%

Clubhouse Pool Shade Ramada - Approved - six to zero to be designated as a separate item.

Bob Weissner, a resident Bellasera architect, provided an architectural concept for the clubhouse pool shade ramada. Upon request, Bob Weissner offered his opinion that rather than submitting.

Meeting Minutes
February 04, 2004

A recommendation for an overall clubhouse renovation, specific areas should be renovated in priority order. It was determined that approximately $5,000 was required for a pool shade ramada architectural plan (engineering) that could then be used to obtain bids from building contractors. It was also determined that approximately $10,000 would be required for a clubhouse renovation architectural plan. Bob Tack made a motion to recommend to the Board that money be requested for this engineering so that the LRPC can obtain costs for future clubhouse renovations. This motion was approved and a recommendation will be drafted for approval at the next LRPC meeting so that it can be presented to the Board of Directors at their next meeting, February 23, 2004.

Dick Chenault revised a draft of the Mid-Range Plan and cost schedule for review. A review of this plan was tabled until the next meeting, along with a review of the total projects to be submitted as recommendations to the Board of Directors for short and mid-range planning.

Melissa Price called for a volunteer to Chair the LRPC in the future. This call was tabled until the next meeting when additional members have been approved by the Board of Directors.

The next meeting is scheduled for February 18, 2004. A motion was made to adjourn the LRPC meeting, seconded, and unanimously approved at 5:40 P.M.

Respectfully submitted,

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
January 07, 2004

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M. Committee Members present included:
-Chenault, Richard
-Gleason, Mary
-Price, Melissa
-Quinn, Patrick
Absent Simpson, Michael
-Storer, John
-Tack, Robert

Dick Chenault proposed that project sheets be updated and a tentative time frame for scheduling completion of each project be discussed at the next meeting.

Clubhouse renovation discussions were delayed until after the survey results are received. In the meantime, Patrick Quinn and Mary Gleason will coordinate a meeting with Bob Weissner, a resident Bellasera architect, to provide an architectural concept for the clubhouse barbecues and pool shade ramada.

Dick Chenault indicated the Board of Directors had appointed a committee of residents to review the gate access system. Mike Simpson will update the projects sheet for the gate access system, as well as the project sheet regarding the basketball court. Dick Chenault will revise the draft Mid-Range Plan to create a Long-Range Plan, and circulate to members before the next meeting.

John Storer recommended that Bellasera take current preventative maintenance one step further to preclude finding ourselves in a costly, unforeseen situation, by conducting a review of the washes to ensure proper drainage is occurring. This type of review may also involve discussions with the City of Scottsdale. He noted that some communities in the North Scottsdale area have found themselves in unexpected flood situations from building/construction in surrounding areas. As communities around Bellasera continue to develop, this matter should be taken into account.

Bob Tack made a motion to submit a recommendation to the Board of Directors recommending that the Bellasera Board of Directors assign the Buildings & Grounds Committee to review annually the potential impact of surrounding developments on Bellasera common property, specifically the NAOS area. During discussions, it was felt that we do not believe this type of review is the responsibility of the Long Range Planning Committee, and should involve the Buildings & Grounds Committee, as they should be kept up-to-date on NAOS-related matters. This motion was approved and Melissa Price will write a recommendation to the Bellasera Board of Directors for submission at their next Board of Directors Meeting.

Melissa Price moved to increase the members of the Long Range Planning Committee from seven to nine. This motion was approved. Current members will talk to neighbors and friends, including those that are part-time residents, to encourage them to fill out an application for submittal to the Board of Directors.

The next meeting is scheduled for February 04, 2004. A motion was made to adjourn the LRPC meeting, seconded, and unanimously approved at 5:42 P.M.

Respectfully submitted,

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
November 19, 2003

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M. Committee Members present included:
- Chenault, Richard
- Gleason, Mary
- Price, Melissa
- Quinn, Patrick
- Simpson, Michael
Absent Storer, John
- Tack, Robert

A review of the Town Hall Meeting comments and resident voting took place. As mentioned during the Town Hall Meeting by both Dick Chenault and Melissa Price, a survey is to be distributed to the entire Bellasera population to ascertain their desires and preferences regarding future long-range planning projects. Melissa Price distributed a draft survey that included all major projects and costs (near-term and long-range projects) that were presented/listed at the Town Hall Meeting. This draft survey was designed to be submitted to the Board for their approval and additional demographic questions, and then mailed to all Bellasera residents so that the entire community would have an opportunity to express their desires.

Richard Chenault, Mike Simpson and Patrick Quinn felt that a survey was no longer required due to the Town Hall Meeting participation. Mary Gleason and Melissa Price felt that ethically a survey was required so that the entire community would have knowledge of projects under consideration by the Long Range Planning Committee, and have an opportunity to indicate their preferences. They also felt that the committee would lose creditability due to the fact that a survey was promised in both the Bellasera News Bulletin and during the Town Hall Meeting.

Richard Chenault made a motion to include only those minor projects not discussed at the Town Hall Meeting in the survey, as he felt the population that attended the Town Hall Meeting represented the majority of the residents interested in community affairs. It was felt that the 15% of the community represented at the Town Hall Meeting would be upset that items they were not interested in would appear on the survey. A vote was taken and the motion was deadlocked three to three.

Bob Tack recommended a compromise by listing and describing only those projects not discussed at the Town Hall Meeting, followed by a list of projects already voted on by the residents that had attended the Town Hall Meeting-indicating the Town Hall participants' support or non-support. Dick Chenault will revise or work with the Communications Committee on the required revisions to the draft survey.

Due to the upcoming holidays, the next meeting is scheduled for January 07, 2004. A motion was made to adjourn the LRPC meeting, seconded, and unanimously approved at 5:30 P.M.

Respectfully submitted,

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
October 01, 2003

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M.

Committee Members present included:

Chenault, Richard Quinn, Patrick Storer, John (Absent)
Gleason, Mary Simpson, Michael
Price, Melissa Tack, Robert

The Minutes of the LRPC Meeting of September 16, 2003 were unanimously approved.

It was decided that no further documentation is required for the next Board meeting.

Richard Chenault has asked Janyth Martin to obtain cost estimates for the Multi-Use Trail Improvements.

Janyth Martin has requested Kevin, the Sergeant of the Guards, to obtain third-shift guest entry information. Richard is going to set up a meeting with Securitas, Janyth, and Melissa within the next two weeks to discuss the guard service.

The LRPC presentation format for the Town Hall Meeting was discussed. The chair agreed to map all projects into one of two time periods; 2004-2008 or 2009-2023. Again, it was determined that individual LRPC members will be responsible for any in-depth questions related to a particular project. It was agreed that individuals responsible for particular projects would be prepared with backup pictures, information, etc. available for community viewing.

No new business was offered for discussion.

The next meeting is scheduled for Wednesday, October 22 at 3:00 PM in the Bellasera Clubhouse. This will be a dry run of the LRPC presentation at the Town Hall Meeting, November 13. Richard Chenault will see if we can hold this dry run meeting at the Legend Trails Clubhouse, or at least view the room before the Town Hall Meeting.

It was moved to adjourn the LRPC meeting, seconded, and unanimously approved at 4:20 P.M.

Respectfully submitted,

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
September 16, 2003

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M.

Committee Members present included:
- Chenault, Richard
- Gleason, Mary
- Price, Melissa
- Quinn, Patrick
- Simpson, Michael
- Storer, John
Absent Tack, Robert

The Minutes of the LRPC Meeting of September 03, 2003 were unanimously approved.

Documentation required for the next Board meeting was discussed. Richard Chenault requested that a package consisting of the Project Summary and individual project sheets for the proposed short-term projects be submitted for the Board's perusal.

Updated information was presented and some missing cost estimates were added. Janyth Martin is obtaining the remaining short-term project cost estimate for the Multi-Use Trail Improvement.

Mary Gleason presented information regarding the costs associated with professional painting of the communication boxes in the common areas. Mary presented an idea for an associated Community Beautification Project. Melissa Price stated she would like to incorporate this idea when describing projects at the Town Hall Meeting to show that the Committee was not just meeting to discuss 'how to spend money,' but were rather 'thinking outside the box' and also entertaining ideas and ways to 'save money.' This is an idea that would be included in a community survey.

Richard Chenault investigated and suggested revising the cost of the children's play area equipment and associated costs for landscaping of the desert west of the grassy area near the clubhouse.

Mike Simpson presented information on the audio/visual clubhouse equipment project. Mike presented three options and associated costs. It was agreed that low-cost, portable equipment would be a minimal amount bought by the Board as routine operational costs and, therefore, should not be included in the 'short-term' project list. The committee agreed to drop the audio/visual equipment project from the top ten list and include a higher-end quality system as a part of the overall Clubhouse Renovation.

The Desert Re-vegetation project was transferred to the list of other projects that are the responsibility of the Board or other Committees.

Solar heating of the pool, which will save money annually, will be a project sheet written by Richard Chenault and added to the 'top ten' project list.

The LRPC proposed presentation outline for the Town Hall Meeting was discussed, along with individual members that will be responsible for any in-depth questions related to a particular project. It was agreed that individuals responsible for particular projects would be prepared with backup pictures, information, etc. available for community viewing.

The Bellasera Neighborhood News article listing the projects proposed by the LRPC was mentioned based on the 'top ten' priority list. The revised article will be distributed to the various LRPC members September 16. This final submission will then be presented to the Board of Directors for their approval at the next Board Meeting (September 22) before publication.

No new business was offered for discussion. Tasks were reviewed, along with the date of the next meeting - Wednesday, October 1 at 3:00 PM in the Bellasera Clubhouse.

It was moved to adjourn the LRPC meeting, seconded, and unanimously approved at 4:00 P.M.

Respectfully submitted,

Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
September 03, 2003

Melissa Price, Chairperson, called the meeting to order at 3:00 P.M.

Committee Members present included:
~ Chenault, Richard
~ Gleason, Mary
~ Price, Melissa
Absent Quinn, Patrick
Absent Simpson, Michael
~ Storer, John
~ Tack, Robert

Janyth Martin, Manager, attended the meeting. The Minutes of the LRPC Meeting of August 06, 2003 were unanimously approved with minor modifications.

Projects suggested for long-range planning were reviewed. Updated information was presented and some missing cost estimates were added. Those projects with outstanding cost estimates were identified, and a new date for completion of information agreed upon (next meeting).

Mary Gleason presented information regarding the camouflaging of communication boxes in the common areas. APS, Cox, and Qwest requirements were flexible with no negatives regarding planting vegetation in front of the boxes; however, APS voiced a strong negative to any vegetation within 10 feet of their utility boxes. Robert Tack suggested reducing the project to painting the boxes only. The committee members agreed and Mary will investigate associated costs and present information at the next meeting.

Melissa Price presented information that revised (and lowered) the estimated cost for a guest phone access system installation at the front gate. This estimate is based on integrating it with the present SmartPass system currently installed. New information was presented regarding the barrier arm at the Lone Mountain gate project. Grayhawk has just obtained permission from the City/Fire Department to install barrier arms at their back gates. Even though the City has approved Grayhawk's request, this project appears impossible for Bellasera's Lone Mountain entrance, as the entrance may not be long enough to accommodate a turn-around between the gate and the adjacent street. The minimum distance from the gates to the adjacent street face of the curb is 75 feet. Janyth Martin was told the distance would not accommodate a barrier arm. ParkPro personnel has been requested to verify the distance and advise if this project is feasible.

Richard Chenault discussed the multi-use trail improvements, feasibility and associated costs. Richard will obtain cost estimates and report at the next meeting. Richard will also investigating and report at the next meeting the cost of the children's play area equipment and associated costs for landscaping of the desert west of the grassy area near the clubhouse.

The audio/visual clubhouse equipment project was discussed, with committee members indicating the use of the room and projection equipment for sporting event, movie get-togethers, etc., utilizing a large screen, and hanging projection equipment. It was felt this type of equipment would greatly enhance the capabilities and uses for this room. Michael Simpson will research and provide cost estimates at the next meeting.

Members agreed to drop three projects as they were determined to be part of other committee's yearly operations, or were projects already in the process of implementation by the Board of Directors; specifically, the Clubhouse Internet Access, Web Site Enhancements, and Cover for the Pool Equipment. Committee members each reviewed the total list of projects and prioritized their 'top ten' projects. After numerical compilation, the results were reviewed, and it was agreed this list would be presented to the Board of Directors at their September 22 meeting.

Richard Chenault reviewed plans for the Town Hall Meeting, and presented the meeting format for discussion or comments. The desert re-vegetation project and the question of modifying the Design Guidelines to allow awnings will be topics of discussion, along with the LRPC's proposal. Richard reiterated the LRPC presentation plan is to review the committee's charter given by the Board, to follow with a brief description of the Committee's proposal of the 'top ten' projects, and the estimated cost. It will be announced that a survey will follow the Town Hall Meeting, providing information and give residents the opportunity to submit their opinions.

The Bellasera Neighborhood News article listing the projects proposed by the LRPC was discussed and revised based on the 'top ten' priority list. The revised article will be distributed to the various LRPC members by September 8. A response from committee members regarding changes, or comments should be submitted to Melissa Price by September 12. This final submission will then be forwarded to the Board by September 15 for their approval at the next Board Meeting (September 22) before publication.

No new business was offered for discussion. Tasks were reviewed, along with the date of the next meeting - Wednesday, September 17 at 3:00 PM in the Bellasera Clubhouse.

It was moved to adjourn the LRPC meeting, seconded, and unanimously approved at 5:15 P.M.

Respectfully submitted,
Original signed by
Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
August 06, 2003

Melissa Price, Chairperson, called the meeting to order at 3:02 P.M.

Committee Members present included:
Chenault, Richard
Price, Melissa
Absent Quinn, Patrick,
Stettner, Gary
Absent Storer, John
Tack, Robert

Gary Stettner indicated that based on his work commitments, he has decided to withdraw as a member of the committee. It was moved to accept the resignations of Gary Stettner and Brad Gazaway, and request two new members be designated; this was seconded, and unanimously approved. Mike Simpson attended the meeting and agreed to join. Mary Gleason, another potential candidate has submitted her application. Dick Chenault indicated that according to HOA policy, the Board of Directors reviews all applications and approves all new members assigned to various committees. The Board of Directors next meeting is scheduled for August 25, 2003, at which time candidates will be approved/assigned.

The Minutes of the LRPC Meeting of June 26, 2003 were read and unanimously approved.

Robert Tack researched and provided real estate information that might be useful in preparing a Bellasera news article and/or used in a cover letter for a survey. It was estimated that one-third of the residents are 'snowbirds.' He reported that Bellasera is currently being viewed as a very desirable location in North Scottsdale (even more desirable than Terravita or Whisper Rock). Resale prices have reached $200 per SF. This desirability is based primarily on the amenities Bellasera offers, and the quality of the architectural aesthetics and environment that is maintained in the community.

A summary of long-range planning projects was reviewed and time frames assigned to each project. The committee agreed to complete the remaining project sheets and obtain 'ballpark estimates'. Melissa will update the summary and email the updated information to the committee members for their perusal before the next committee meeting, at which time each project will be discussed, and a determination made as to whether it should be included in the LRPC proposal to the Board.

The Town Hall meeting presentation was discussed. It was decided to present a brief history of the Board's desire to set up a Long-Range Planning Committee and the Committee's charter; to follow with a brief descriptive narration of the Committee's first draft proposal of projects, the time frame of the projects, and the estimated cost of each. It will be announced that a survey will follow the Town Hall Meeting, providing information and giving residents the opportunity to submit their opinions and priorities.

It was discussed and decided that Melissa Price would write a Bellasera news article listing the projects proposed by the LRPC and the various time frames to help generate interest in the upcoming Town Hall Meeting. This article will be written and distributed to the various LRPC members by August 15. A response from committee members regarding changes, comments should be submitted by August 22. This final submission will then be forwarded to the Board for their approval (August 25) before submitting for publication.

No new business was offered for discussion. Plans were reviewed, along with the date of the next meeting - Wednesday, September 3 at 3:00 PM in the Bellasera Clubhouse.

It was moved to adjourn the LRPC meeting, seconded, and unanimously approved at 5:00 P.M.

Respectfully submitted,

Original signed by
_______________________________
Melissa Price, LRPC Chairperson


Long Range Planning Committee
Meeting Minutes
July 02, 2003

Melissa Price, Chairperson, called the meeting to order at 3:02 P.M.

Committee Members present included:
Chenault, Dick
Absent Gazaway, Brad
Price, Melissa
Absent Quinn, P. J.
Absent Stettner, Gary
Storer, John
Tack, Bob

Melissa Price read Brad Gazaway's e-mail indicating that based on his work commitments and the meeting time preferred by the majority, that he decided to withdraw as a member of the committee. Other potential candidates in the community were discussed for recruiting. Dick Chenault indicated that accordingly to HOA policy, the Board of Directors reviews all applications and approves all new members assigned to various committees. The Board of Directors next meeting is scheduled for August 25, 2003. Dick also indicated he would check past applications submitted, and talk to others in the community to see if there was anyone to be contacted regarding an interest in this committee.

The regular meeting date, time, and place for the LRPC was re-established as the first Wednesday of the month at 3 PM in the Bellasera Clubhouse.

The Minutes of the LRPC Meeting of June 26, 2003 were read and unanimously approved.

Melissa Price reported that the Communications Committee had made two suggestions for projects to be considered by the LRPC 1) a clubhouse computer for those residents without internet access, and 2) web site enhancements (interactive features, etc.). Melissa also indicated that Councilman Littlefield had been contacted and would respond shortly with suggestions, or names of people to contact, regarding how Bellasera can influence the City to push up the priority of the development of Whisper Rock Park and the beautification of Scottsdale Road. John Storer volunteered to follow-up on these items with Councilman Littlefield.

Bob Tack reported that he is in contact with two resident real estate agents regarding trends in Bellasera and North Scottsdale, and will try to obtain information for use in a community survey.

Gary Stettner and Pat Quinn will present their requests for project suggestions/ information from the Activities and Buildings & Grounds Committees at the next meeting, or via e-mail.

Premises and categories for long range planning projects were reviewed. John Storer suggested adding another premise to point out that the community wants to promote or market Bellasera as the best place to live. Bob Tack mentioned that other committees had discussed how best to market the lifestyle at Bellasera as an "active" neighborhood community.

A summary of current projects was reviewed. Committee members volunteered and divided the responsibility for filling out information required for individual projects. Members will try to complete individual project sheets over the next three weeks and e-mail copies to the other team members so that the team has a few days to review before the next meeting scheduled for August 6. The committee will then discuss each project and come to an agreement regarding category and time frame. This information will then be used to formulate a community survey and for discussion at the Town Hall Meeting tentatively scheduled for November. Dick Chenault and Bob Tack indicated to Melissa that Keith Christian, Chairman of the Communications Committee, could contribute valuable information based on the last community survey format and procedure..

Melissa Price presented a schedule for completion of LRPC goals/projects. This schedule was discussed and Dick Chenault pointed out that the Board of Directors meeting in October would be the fourth Monday of the month, rather than at the beginning of the month. The October Board of Directors meeting is the goal for obtaining approval by the Board of a proposed community survey.

No new business was offered for discussion. Assignments were reviewed, along with the date of the next meeting - Wednesday, August 6 at 3:00 PM in the Bellasera Clubhouse.

It was moved to adjourn the LRPC meeting, seconded, and unanimously approved at 4:15 P.M.

Respectfully submitted,

Original signed by
_______________________________
Melissa Price, LRPC Chairperson


Governance Committee

Approved Governance Committee Minutes of 9/2/04

In Attendance: Carol Sotnick, Ken Willig

The meeting was called to order at 3:00 PM. The mission of the committee was discussed along with the background of the two members. A third member remains to be appointed.

Basic procedure to review the By Laws and the CC&R's was agreed to. It was also agreed to send an e mail to the Board of Directors to : ask the Board to request that CC&M review the documents for changes in Arizona law and to delete references to Del Webb, to ask if the Board had any recommendations for changes, and to notify the Board that the Modification committee would also have its input requested.

In addition, it was agreed that Carol Sotnick would serve as chair and to inform the Board that Susan Loiselle's participation would be welcome.

The meeting was adjourned at 3:40 and the next meeting is scheduled for September 15 at 3 PM.

Submitted By,

Carol Sotnick


Revised and Approved Governance Committee Minutes of 10/7/2004

In Attendance: Carol Sotnick, Ken Willig

The telephone meeting was called to order at 10:40 AM.

The minutes of September 2, 2004 were approved as submitted.

A resolution was approved to retain the two-thirds vote required to remove an officer.

A second resolution was approved to retain the limit of three consecutive terms of office of a director.

Ken has to review the remaining changes in the By Laws and will call Carol to schedule a meeting when that has been completed.

Submitted By,

Carol Sotnick


Governance Committee Minutes of 10/18/2004

In Attendance: Patrick Quinn, Carol Sotnick

Absent: Ken Willig

The meeting was called to order at 1:30 PM.

Anne Marie Fitness provided the committee with Dick Chenault's input as well as a legal summary of changes in Arizona law that affects by-laws and CC & R's.

Pat and Carol reviewed changes in the by-laws through Article 4.

Pat will provide language on conflicts of interest and the legal guidance was divided between Carol and Pat for the next meeting, which will be November 2 at 1:30 PM.

The meeting was adjourned at 3 PM.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of 11/02/2004

In Attendance: Patrick Quinn, Carol Sotnick, Ken Willig

The meeting was called to order at 1:30 PM.

Carol and Pat discussed changes to the by-laws required by Arizona legislation.

Ken discussed changes he had made to Articles 3 and 4 and agreed to revise his recommendations.

The next meeting is scheduled for November 16 at 10, and meeting was adjourned at 3 PM.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of 11/16/2004

In Attendance: Patrick Quinn, Carol Sotnick and Ken Willig

The meeting was called to order at 10:10 AM. Bruce Martin observed the meeting.

The November 2 minutes were accepted as presented.

Carol informed the committee of the Governance presentation required at the Town Hall meeting in late January/early February.

Carol and Pat reviewed changes to the by-laws they had made that were required by Arizona legislation.

The committee reconciled Ken and Carol’s changes to Articles 3 and 4 and discussed changes required in Articles 5 and 6. Ken will type up all the changes for review at the next meeting.

The next meeting is scheduled for December 7 at 10, and meeting was adjourned at 11:30 AM.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of December 7, 2004

In Attendance: Patrick Quinn, Carol Sotnick

Absent: Ken Willig

The meeting was called to order at 10:01 AM. Dick Chenault attended the meeting at the chair’s request to review the committee’s charter.

Dick said that the committee need not make all the changes required because Del Webb is no longer a factor in the By-Laws (although the committee has chosen to make those changes), and we should have a minimal list of relatively easy changes only. A summary of our changes should be presented at some point to homeowners and categorized as to reason (legal requirements, Del Webb’s absence, and changes the committee proposes). Dick also agreed with the final format of the revised By-Laws (strikethroughs, bold for legal changes and italics for our proposals).

Dick also suggested we propose design guideline enforcement proposals in the CC&R’s.

Dick went on to discuss the role of CCMC in this process (as editors only) and the attorney review as the final step before presentation is made to homeowners. In addition there was a brief discussion on the presentation at the Town Hall meeting (our charter, our approach, and the general category of revision).

Pat and I then discussed Ken’s changes and what still had to be modified after Dick left. The next meeting will be either December 14 or 21 depending on Ken’s schedule and his ability to make the required changes.

The November 16 minutes were accepted as presented.

The meeting was adjourned at 11:10.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of December 20, 2004

In Attendance: Patrick Quinn, Carol Sotnick, Ken Willig

The meeting was called to order at 10:01 AM.

The minutes of December 7 were approved as submitted.

Several additional changes were made on the By Laws.

The presentation for the Town Hall meeting was discussed.

The next meeting was scheduled for January 25 at 10.

The meeting was adjourned at 11:00.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of January 21, 2005

In Attendance: Patrick Quinn, Carol Sotnick, Ken Willig

The meeting was called to order at 10:01 AM. Also attending was Bruce Martin.

The minutes of December 20 were approved as submitted.

Several additional changes were made on the By Laws. The committee voted to submit the By Laws when completed to the new Board.

Changes to Articles 1-5 of the CC&Rs were reviewed.

The next meeting was scheduled for February 21 at 3 PM.

The meeting was adjourned at 11:05.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of February 21, 2005

In Attendance: Patrick Quinn, Carol Sotnick

The meeting was called to order at 3:05 PM. Also attending was Bruce Martin.

The minutes of January 21, 2005 were approved as submitted.

The committee agreed to ask Susan Loiselle to join the committee in view of Ken Willig's resignation.

The wording on the By-Laws revisions was agreed to for final committee review.

Pat submitted changes to Articles 6-11 of the CC&R's.

The next meeting was scheduled for March 24 at 10 AM.

The meeting was adjourned at 4:05.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of March 24, 2005

In Attendance: Patrick Quinn, Carol Sotnick

The meeting was called to order at 10:00 AM.

The minutes of February 21, 2005 were approved as submitted.

The wording on the By-Laws revisions to 3.5 and 3.2 was agreed.

Changes to Articles 12-17of the CC&R's were reviewed.

The next meeting was scheduled for April 19 at 10 AM.

The meeting was adjourned at 10:55.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of April 19, 2005

In Attendance: Patrick Quinn, Carol Sotnick

The meeting was called to order at 10:00 AM.

The minutes of March 24, 2005 were approved as submitted.

Design guidelines were discussed.

Legal changes required for CC&R's were discussed.

The next meeting was scheduled for May 24 at 10 AM.

The meeting was adjourned at 10:55.

Submitted By,

Carol Sotnick


Approved Governance Committee Minutes of May 24, 2005

In Attendance: Patrick Quinn, Carol Sotnick

Observing: Joyce Winston

The meeting was called to order at 10:01 AM.

The minutes of April 19, 2005 were approved as submitted.

Design guidelines were discussed as not being part of the CC&R's so they will not be reviewed by the Governance Committee.

Legal changes required for CC&R's were discussed as well as editing changes.

The next meetings were scheduled for June 14 and June 21 at 10 AM.

The meeting was adjourned at 11:07.

Submitted By,

Carol Sotnick

Governance Committee

minutes_01-17-2006.doc
minutes_12-19-2005.doc
minutes_12-07-2005.doc
minutes_11-17-2005.doc
minutes_11-01-2005.doc
minutes_10-11-2005.doc
minutes_06-21-2005.doc
minutes_06-14-2005.doc